Stakeholder Opportunities | Texas Water Development Board

Request for Applications for FY 2018-2019 Flood Protection Grants

The Texas Water Development Board (TWDB) requests applications for the possible award of grants for flood protection planning, flood early warning systems, or the implementation of local strategies for alerting and responding to floods. The TWDB will accept applications that include political subdivisions in Texas that have the authority to plan for and implement projects related to flood protection

Summary of the Request for Applications

Solicitation Date (Opening):
Thursday, May 10, 2018
Due Date (Closing):
2:00 p.m., Wednesday, July 11, 2018
Anticipated Award Date:
September 2018
Project Completion Date:
Project must be completed no later than August 31, 2021
Estimated Total Funding:
up to $1,800,000
Eligible applicants:
Political subdivisions in Texas that have the authority to plan for and implement projects related to flood protection.

Contract Person for Additional Information

Application information and instructions are available upon request from Mr. Ivan Ortiz, Flood Grants Team Lead, (512) 463-8184, or see instructions for Request for Application.

Purpose and Objectives

The purpose of this request for applications is to provide assistance to political subdivisions to implement prevention and/or corrective measures for reducing loss of life and property due to flood. These measures take a variety of forms and may include the development of flood protection plans; the planning for, installation of, or enhancement of flood early warning systems; or the development of strategies to prepare for and respond to flood events. The TWDB expects that these measures will complement and enhance existing efforts related to providing floodplain management resources to local entities, providing weather and streamflow data, or developing near real-time and online flood information. In consideration of the significant and deadly flooding events in 2015 and 2016, as well as Hurricane Harvey in 2017, the TWDB is placing a high priority on projects with the merit and ability to protect the health, public safety, and economic prosperity of Texans residing in declared disaster areas dating from May 2015 to September 2017 to include all declared areas from the seven federally declared disasters as well state declared disasters.

Flood Protection Grant Categories

The TWDB may award project proposals that consist of a singular flood protection category or a combination of two or more categories.

  1. Flood Protection Planning (before a flood event)
    The intent of flood protection planning is to conduct detailed studies of known or potential floodplains to better inform the development of flood protection strategies for watersheds through structural and nonstructural measures before a flood event, such as
    • determining and describing problems from or related to flooding,
    • identifying and planning solutions to flooding problems, and
    • estimating the benefits and costs of these solutions.
  2. Flood Early Warning Systems (before or during a flood event)
    The intent of flood early warning systems is to provide a tool for communities to warn its constituents in the event of a flood. Examples include but are not limited to developing a plan for implementing or the installation of
    • sirens,
    • reverse 911 call systems,
    • automatic reporting for river and/or rainfall gauges, and
    • information technology to monitor, detect, and assimilate data for flood prediction.
  3. Flood Response (during or after a flood event)
    The intent of implementing local flood response strategies is to help communities better respond to a flood event on a local level to minimize long-term hardships associated with the event. Strategies can include but are not limited to
    • hazard analysis and remediation,
    • evacuation plans, and
    • outreach to constituents to relay information on mitigation and evacuation.

Eligibility Criteria and Evaluation Criteria

Prior to technical review, each application will be screened for completeness and compliance with the provisions of this notice. Incomplete applications and those that do not meet the provisions of this notice may be eliminated from consideration.

Applications must meet the following criteria to be considered eligible:

  • Is the applicant a political subdivision in Texas with authority to plan for and implement projects related to flood protection?
  • Does the project propose a flood protection planning study, a flood early warning system, and/or a flood response strategy?
  • Is the application complete?

Applications will be evaluated for merit based on the following criteria:

  • What is the purpose of the project?
  • What is the technical merit of the proposed scope of work and method for monitoring progress?
  • What is the severity of existing or potential flood hazard?
  • Once implemented, how will the project reduce loss of life? What is the size of the population protected by the project? How is public safety enhanced?
  • Once implemented, how will the project reduce the loss of property? What is the economic benefit of the project in terms of the structures or services protected?
  • Project Schedule - Is the timeframe for project completion reasonable?
  • Project Budget - Are the tasks and expense budgets reasonable?
  • Qualifications and direct experience of the project team.
  • Does the project encompass the basin or watershed?
  • Does the project address an existing or previously declared disaster area (as declared between May 2015 to September 2017)?
  • Does the project benefit a participant or an applicant requesting participation in the National Flood Insurance Program (NFIP)?

Description of Funding Consideration

Up to $1,800,000 has been authorized for assistance for flood protection grants during fiscal years 2018 and 2019. Fifty percent of the total cost of the project may be provided to applicants. In-kind services may be substituted for any part of local share, if such services are directly in support of the project or planning effort and are properly documented and approved by the TWDB. It is the intent of this program to award at least 50% of the available funding to communities with less than 50,000 in population. We reserve the right to award more or less than 50% based on the quantity and quality of the applications.

Projects must be completed before August 31, 2021.

In the event that acceptable applications are not submitted, the TWDB retains the right to not re-award grant funds. The TWDB also reserves the right to limit the amount of funding to any one project and to partially fund proposals by funding discrete activities, portions, or phases of a proposed project. The TWDB reserves the right to reject parts of, any, or all applications if staff determines that the application(s) does not adequately meet the required criteria or if the funding available is less than the requested funding.

Negotiations with Selected Applicants

The applicable scope of work, deliverables, tasks, timeline, and contract amount will be negotiated after the TWDB selects the most qualified applicants. Failure to arrive at mutually agreeable terms of a contract with the most qualified applicant shall constitute a rejection of the TWDB’s offer and may result in subsequent negotiations with the next most qualified applicant.

Submission Requirements

Applicants should submit six double-sided paper copies and one digital copy (portable drive or CD) of a complete application, including the required attachments, to the TWDB on or before 2:00 p.m., on Wednesday, July 11, 2018.

Applications can be directed in person to Mr. David Carter, Texas Water Development Board, Stephen F. Austin Building, 6th Floor, 1700 North Congress Avenue, Austin, Texas 78701, or by mail to Mr. David Carter, Texas Water Development Board, P.O. Box 13231-Capitol Station, Austin, Texas 78711-3231.