WEBVTT 00:01.410 --> 00:11.849 Suzanne Scott: Alright, so we'll go ahead and get started. So I guess Suzanne Schwartz if you I guess we do a public comment first is that what we need to do first. 00:11.849 --> 00:15.389 Temple McKinnon: Yeah, let me get the public comment information up here for you. 00:16.470 --> 00:17.820 Temple McKinnon: Are y'all able to see my screen. 00:19.350 --> 00:21.000 Suzanne Schwartz: Yes, yes, yes, yes. 00:21.210 --> 00:21.960 Temple McKinnon: Okay. 00:22.500 --> 00:23.340 Your agenda. 00:26.760 --> 00:32.100 Suzanne Schwartz: So it's from if there's anyone who would like to make public comment at this point. 00:33.960 --> 00:37.770 Suzanne Schwartz: Please make please let yourself be known. 00:38.880 --> 00:54.090 Suzanne Schwartz: Raise your hand if you on or I think there's a if you're on the video on the computer. If you're on phone. I think there's a star nine that you can indicate, you want to make a comment. 00:57.570 --> 00:59.460 Suzanne Schwartz: Alright, I am not seeing any 01:01.440 --> 01:09.240 Suzanne Schwartz: Well, if you want to, Vicki. You want to unmute everyone just to make sure let people speak up if if they want to make a comment, real quick. 01:09.270 --> 01:09.750 Vicki Read: They are 01:10.140 --> 01:11.490 Suzanne Schwartz: Okay, yeah, then 01:12.690 --> 01:15.780 Suzanne Schwartz: Go ahead and say something, if you want to make a comment at this time. 01:17.610 --> 01:20.340 Suzanne Schwartz: Okay, I think we're ready to get started on the agenda. 01:20.520 --> 01:26.340 Suzanne Scott: Okay, so what we want to do a quickly is kind of look at the agenda order. 01:28.200 --> 01:33.570 Suzanne Scott: If it is okay with the members of the committee, we would like to move up 01:33.660 --> 01:53.640 Suzanne Scott: item number four first kind of talk about the next steps and the committee structures and all of that, before we get. And then, and then we can go back and talk specifically about each of the areas that we've been working on. But if it's all right. Unless I hear any opposition. 01:55.110 --> 02:01.620 Suzanne Scott: We'll first do the meeting minutes and then move to item number four. If no one has any objection to that. 02:03.960 --> 02:14.160 Suzanne Scott: Okay, I'm hearing none, then if I could entertain a motion for consideration to the minutes from the June 22 meeting. 02:16.230 --> 02:21.810 Temple McKinnon: One edit from Gail Peek and I put it on the screen here to help and see what she proposed to change. 02:28.860 --> 02:29.760 Suzanne Scott: Jim, I see your hand. Is your hand up? 02:30.240 --> 02:33.690 Jim Thompson: Yeah, I had one other thing I think it was just a 02:33.840 --> 02:44.310 Jim Thompson: Transcription error, on page nine of the minutes the third paragraph in the first line. I think that word instead of rather should be whether 02:46.290 --> 02:48.750 Temple McKinnon: OK, I will make that change. 02:55.350 --> 03:00.750 Suzanne Scott: Anyone see any other hands up for any other modifications. I kind of am in this 03:01.140 --> 03:06.210 Suzanne Schwartz: Yeah, I can't see anything. Suzanne. Oh wait, Russell, do you have something 03:06.720 --> 03:07.800 Russell Schreiber: No thank you. 03:10.380 --> 03:11.040 Russell Schreiber: All right, good. 03:11.970 --> 03:17.340 Suzanne Scott: Can I have a motion of for the Adoption of the Minutes for June 22 as amended. 03:17.730 --> 03:22.410 Jim Thompson: Jim Thompson, subject to those two changes I make a motion we approve those minutes. 03:22.500 --> 03:23.910 Suzanne Scott: Thank you Jim. A second 03:24.780 --> 03:25.800 Gail Peek: Gail Peek seconds. 03:26.310 --> 03:26.880 Suzanne Scott: All right. 03:28.380 --> 03:37.020 Suzanne Scott: If all those if I have any objections to the approval of the minutes please raise your hand wave do something. Let us know there's any objection. 03:38.490 --> 03:39.270 Suzanne Schwartz: I see nothing. 03:39.690 --> 03:41.850 Suzanne Scott: Alright then. Minutes are approved. 03:43.770 --> 03:44.100 Suzanne Scott: So, 03:44.310 --> 03:51.780 Suzanne Scott: the next item we would like to move forward with is item number four. If everyone okay so we can kind 03:51.780 --> 03:52.830 Suzanne Scott: of talk a bit about 03:53.310 --> 03:55.140 Suzanne Scott: the committee structure in some of the 03:55.140 --> 03:57.030 Suzanne Scott: conversations we've been having 03:58.560 --> 03:59.040 Suzanne Scott: So, 04:00.570 --> 04:04.530 Suzanne Scott: When we met last we spent quite a bit of time and we agreed 04:06.600 --> 04:16.680 Suzanne Scott: to create committees and when we originally did this the and we sent out the the survey for 04:17.730 --> 04:22.440 Suzanne Scott: the committee's we asked about four committees, the committee's being 04:23.790 --> 04:27.210 Suzanne Scott: about the the topics that we've been talking about the planning for the 04:28.350 --> 04:39.390 Suzanne Scott: planning water resources for the state as a whole, enhancing interregional coordination, the best practices for the future of planning and then dealing with interregional conflict. 04:40.050 --> 04:48.600 Suzanne Scott: And as. So we sent that out and we got everybody's feedback and and we've Kelley and I have spoken with 04:49.440 --> 04:59.460 Suzanne Scott: a few members and I think Suzanne Schwartz has as well. And what we would like to do is is maybe modify that recommendation just slightly 04:59.970 --> 05:07.530 Suzanne Scott: We'd like to create three committees, the committee's being the planning for the water resources for the state of the whole 05:08.070 --> 05:28.470 Suzanne Scott: The enhancing interregional coordination and best practices for the future of planning and the reason that we are asking to consider a change to this is, those were the three direct charges that we that we received from the 05:30.180 --> 05:43.590 Suzanne Scott: The legislature and the bill that was passed. Those are the three specific topics that we definitely want to address. And of course, we got the guidance from Commissioner, I mean from Chairman Larson that 05:45.870 --> 06:00.450 Suzanne Scott: Added to those some of the topics that he had in his letter, and then he he asked if we would consider the dealing with the interregional conflict which we obviously want to talk about. But I think 06:01.410 --> 06:21.540 Suzanne Scott: talking to Kelley and we would like to have the issue of the conflict really being talked about as a committee of the whole rather than in a subcommittee. So let's the subcommittee's quickly deal with the issue, the three issues that we know are part of our charge and then 06:23.610 --> 06:27.120 Suzanne Scott: hopefully during that same time, kind of on a parallel track 06:28.440 --> 06:37.710 Suzanne Scott: Suzanne Schwartz, and Kelley and I will talk with primarily Jim Thompson and Kevin Ward 06:38.580 --> 06:50.760 Suzanne Scott: about some of their ideas relative to some of the process issues that they have been talking about relative to conflict and interregional conflict because of their experience in that area. 06:51.180 --> 06:58.320 Suzanne Scott: And then we would bring that back to the committee of the whole and talk about how we would like to incorporate any 06:59.520 --> 07:03.450 Suzanne Scott: directions either to the Water Development Board or the legislature or future 07:03.960 --> 07:13.980 Suzanne Scott: planning, interregional planning committees, about how to deal or even planning groups as a whole on how to deal with conflict, but both trying to avoid it at the front end, 07:14.250 --> 07:19.290 Suzanne Scott: and if it happens, how to deal with it on the back end. But we feel that that 07:20.040 --> 07:34.080 Suzanne Scott: that issue really needs to be dealt with, kind of, we need to get some work going on that, understand a little bit more and then bring it back to the community of the whole can discuss how we want to incorporate that within our report. 07:36.030 --> 07:43.380 Suzanne Scott: And we also believe, Kelley and I both believe that the work of the other three committees, 07:43.710 --> 08:01.080 Suzanne Scott: the planning for the water resources of the whole, enhancing the interregional coordination and the best practices for future planning. We also think that those committees may come up with some things, some ideas and suggestions that could be informative to the issue of conflict. 08:01.860 --> 08:04.290 Suzanne Scott: Because I suspect if 08:04.410 --> 08:09.420 Suzanne Scott: if other regions or this is a concern in these areas about planning for the future, 08:09.570 --> 08:18.390 Suzanne Scott: or coordination or best practices, there could be some issues, relative to dealing with conflict through those three committees that would bubble up to the top. 08:18.720 --> 08:32.370 Suzanne Scott: And then as a committee of the whole we could deal with the process issues that we could be learning about and also any ideas that may have come up during the other three deliberations of the committee's that could be informative on the issue of conflict. 08:33.570 --> 08:38.670 Suzanne Scott: So I'm going to put that out there and ask Kelley to add to the 08:39.150 --> 08:40.290 Suzanne Scott: My summary of this 08:40.320 --> 08:43.830 Suzanne Scott: recommendation and then let's talk about it from the 08:45.720 --> 08:47.850 Suzanne Scott: group as a whole on that. 08:49.830 --> 08:56.820 Kelley Holcomb: Suzanne, thank you. I don't know that I can add to your summary. It was very well prepared and very well presented. 08:57.150 --> 09:03.600 Kelley Holcomb: I would only second her comments that we've put in a lot of time and effort, energy trying to think our way through this thing. 09:04.080 --> 09:13.200 Kelley Holcomb: And felt that it was best to focus on those three legislative charges and then the work of the individuals committees would obviously come up with ideas. 09:13.950 --> 09:20.850 Kelley Holcomb: That would hopefully bubble up through that process and further address the issues that are outlined in Chairman Larson's letter. So 09:21.900 --> 09:30.960 Kelley Holcomb: thank you for all of your efforts and your willingness to serve on these committees. I can assure you, you're probably have a lot of work cut out for you between now and September 30. 09:32.520 --> 09:47.100 Suzanne Scott: So is there any I'd like to just open up that recommendation to the to the group as a whole and see if there are any comments or concerns about the three committee structure and then the the interregional conflict 09:47.130 --> 09:49.410 Suzanne Scott: kind of coming back to the committee of a whole as the 09:49.500 --> 10:04.530 Suzanne Scott: of the whole. And we will still address it in the report, I do not want anyone to think that we will not address it in the report. It is obviously a request that we have from Chairman Larson to deal to talk about it. And we do think it's an important issue that needs to be addressed. 10:09.240 --> 10:14.280 Suzanne Scott: Any concerns? Suzanne, do you see hands raised or anything like that, that I'm missing? 10:14.880 --> 10:32.070 Suzanne Schwartz: I am not seen any hands raised. I just will note I talked to Kevin both Kevin and Jim about this ahead of the of this meeting and Kevin was fine with it and I know Jim was thinking about it. So we might, I don't know, Jim. If you're, if you have any thoughts at this point. 10:32.370 --> 10:45.060 Jim Thompson: Yeah I don't necessarily have any thoughts. I'm fine with with the recommendation as far as having the three committees and then kind of having a side group look at these issues and then bringing it back to the committee as well. 10:45.090 --> 11:01.590 Suzanne Scott: Okay. Great. Thank you, Jim. I appreciate that. I think that I think that will allow for us to really be informed by any of the deliberations of the other three committees and will allow for us to address the the conflict issue, hopefully more comprehensively because of that. 11:02.340 --> 11:05.700 Suzanne Scott: So with that then, I don't know Temple. If you have the 11:06.360 --> 11:12.390 Suzanne Scott: committee recommended committee membership that we can put up and then we can talk about that. 11:13.500 --> 11:22.290 Suzanne Scott: And then we'll talk about the charges for the committee's and the chairs, but I wanted everyone kind of know where you're placed. 11:23.520 --> 11:36.630 Suzanne Scott: And what we've done. And so Temple and her staff took all of the survey all the responses to the survey and we tried to place people within the each of the three committees. 11:37.440 --> 11:46.950 Suzanne Scott: We, Temple and her staff tried to look at geographic distribution of the committee's to the best of our ability. Trying to take into consideration 11:48.240 --> 11:51.840 Suzanne Scott: your preferences. Everyone didn't get their first preference. 11:53.760 --> 12:10.380 Suzanne Scott: And so, and then, so I guess we can put that up and then we did look at the respective individuals for chairs and we've identified those contacted those people and that they've agreed to serve as chairs. So why don't we put that up Temple. 12:10.440 --> 12:11.430 Temple McKinnon: I'm working on it. I'm sorry, 12:12.810 --> 12:15.420 Suzanne Scott: No problem. I gave them a, I'm talking through it. 12:15.750 --> 12:17.040 Temple McKinnon: Yeah you did. Okay. 12:18.060 --> 12:18.930 Temple McKinnon: Here we go. 12:21.570 --> 12:23.400 Temple McKinnon: Can you see spreadsheet? 12:25.320 --> 12:26.940 Suzanne Scott: Yes, that's all the availability 12:27.390 --> 12:29.790 Temple McKinnon: Yeah, and to the left. 12:31.140 --> 12:34.920 Temple McKinnon: So here's the committee structures. Do you want to sort them, do you want me to sort them by 12:35.010 --> 12:35.610 Suzanne Scott: That would be great. 12:35.700 --> 12:41.940 Temple McKinnon: At first, so like for enhancing interregional coordination 12:44.370 --> 12:46.140 Temple McKinnon: There your recommended members. 12:47.340 --> 12:48.060 Temple McKinnon: Can you see that 12:49.290 --> 12:50.190 Suzanne Scott: OK, so the 12:51.270 --> 12:51.960 Suzanne Scott: So in this 12:54.390 --> 12:54.930 Suzanne Scott: I, are you sure that 12:55.770 --> 12:57.360 Suzanne Scott: I don't know if that's right 12:58.530 --> 12:58.890 Temple McKinnon: No. 13:00.420 --> 13:06.210 Temple McKinnon: Enhancing interregional coordination. Do I have the wrong document or sorted incorrectly. 13:06.300 --> 13:09.240 Suzanne Scott: Well, I just know that, I mean, I guess we had talked about 13:10.350 --> 13:17.970 Suzanne Scott: I was trying to get. I didn't know for certain, if we would have a woman on every committee if Melanie and Gail were both 13:18.540 --> 13:32.700 Suzanne Scott: On that together and did we make that modification. I mean, now it may not matter. At this point, I was just trying to be sensitive to. We have very few women on this, on this group of people. So we talked about 13:33.570 --> 13:38.970 Temple McKinnon: I can trade out. I'm sorry, I missed your change then on this document, um, 13:39.960 --> 13:47.010 Suzanne Scott: Well, I mean that we can talk to Melanie and see where she would prefer to be placed at this point. Since it's 13:48.120 --> 13:51.180 Suzanne Scott: we, because I was just trying to get you know 13:52.230 --> 13:52.680 Suzanne Scott: Some 13:53.070 --> 13:54.420 Temple McKinnon: Balance Suzanne Scott: Balance. 13:54.750 --> 13:56.040 Suzanne Scott: if possible but 13:57.570 --> 13:59.640 Temple McKinnon: I'm I'm trying to recall 14:01.380 --> 14:02.760 Temple McKinnon: the substitute sorry 14:03.150 --> 14:11.220 Temple McKinnon: I didn't hear back from we didn't have a response from Scott Reinert, and I don't see him on this call. Did you have indication of 14:15.510 --> 14:17.250 Temple McKinnon: Hold on, let me look at something else here real quick. 14:17.970 --> 14:19.620 Suzanne Scott: I think we were going to 14:27.660 --> 14:32.190 Suzanne Scott: Well, let's just, it's okay, let's just go through with the way it is. It's fine, it's fine. Temple McKinnon: You sure? 14:32.280 --> 14:36.540 Suzanne Scott: Yeah, it's fine. I was just trying to, we basically have 14:38.640 --> 14:49.050 Suzanne Scott: Allison, Gail and Melanie because I'm not going to be on a committee, since I'm serving in this chair role. We only really have three women that are 14:49.530 --> 14:58.680 Suzanne Scott: Participating in this I was trying to see if we could have at least one woman in each group. But if that's not going to be possible. I think we'll just that's not that mean it's not critical 15:00.030 --> 15:02.640 Suzanne Scott: So let's go back to the way you had it. 15:02.640 --> 15:04.920 Melanie Barnes: And I can go on whichever committee, you want 15:05.340 --> 15:05.790 Suzanne Scott: Yeah. We were going 15:06.090 --> 15:07.410 Melanie Barnes: I'm flexible. 15:07.590 --> 15:08.280 Suzanne Scott: We were going to 15:09.690 --> 15:15.990 Suzanne Scott: on the committee that the interregional coordination committee had asked 15:18.840 --> 15:36.870 Suzanne Scott: Gail if she would serve as the chair of that group, and she agreed to serve as the chair of that group. And I just, and we have Allison in the group for the general best practices for the future of water. So I'm just going to move you up to the planning for the 15:38.100 --> 15:45.210 Suzanne Scott: Water Resources of the state and then have one of those people move down. I mean, move to the interregional, I think. 15:45.240 --> 15:49.230 Suzanne Scott: I'm saying up and down, because on my committee on my 15:49.680 --> 15:52.530 Melanie Barnes: Just send me just send me an email and let me know. I'm fine with either. 15:53.220 --> 15:53.610 Suzanne Scott: Alright. 15:55.410 --> 15:57.870 Suzanne Scott: So alright so let's go to the next. 15:59.250 --> 16:01.860 Suzanne Scott: The best practices. 16:05.850 --> 16:06.180 Suzanne Scott: So, 16:09.570 --> 16:09.810 So, 16:11.940 --> 16:16.710 Suzanne Scott: Steve hais agreed to be the chair of that committee and 16:19.920 --> 16:30.150 Suzanne Scott: And you can see the members of that group. So Steve, will be the chair and then Russell, Allison, Kelley and Tomas would be in the best practices 16:31.650 --> 16:32.220 Suzanne Scott: Committee. 16:35.970 --> 16:38.850 Suzanne Scott: And then the third one is planning 16:41.370 --> 16:42.930 Suzanne Scott: for the water resources. 16:44.670 --> 16:56.760 Suzanne Scott: And Mark has agreed to chair that committee. Do we have. And one of those. And we haven't heard from, is Scott not on the call today is that right 16:56.760 --> 17:01.350 Temple McKinnon: No he's not and I hadn't heard back so I can assign him to the 17:03.210 --> 17:05.580 Temple McKinnon: interregional coordination, if you'd like. 17:06.420 --> 17:10.380 Suzanne Scott: But that's still provide that balance that sort of geographical okay 17:16.740 --> 17:17.100 Okay. 17:19.410 --> 17:20.160 Suzanne Scott: So if we can 17:21.390 --> 17:23.040 Suzanne Scott: Pull it back up the whole group. 17:24.510 --> 17:27.840 Suzanne Scott: That would be great. And everyone can kind of get a sense of where 17:29.970 --> 17:32.520 Suzanne Scott: they are assigned again the 17:33.540 --> 17:51.870 Suzanne Scott: three chairs Mark is chair, Mark Evans is chairing the planning for the water resources for the state of a whole of the whole. Gail peak would be chairing the ways to enhance interregional coordination and Steve Walthour would be 17:53.070 --> 17:57.510 Suzanne Scott: chairing the general best practices for the future of planning. 18:00.030 --> 18:07.380 Suzanne Scott: Any concerns about those assignments for any of you that are seeing your assignment. 18:11.850 --> 18:13.800 Suzanne Scott: Okay, so 18:15.120 --> 18:27.270 Suzanne Scott: What we would like to do next is kind of go over the committee charge and the chair charge and kind of the way that we anticipate kind of working as committees. 18:32.820 --> 18:33.390 Suzanne Scott: And we have a schedule as well. 18:38.130 --> 18:38.940 Temple McKinnon: Can you see that okay? 18:40.470 --> 18:41.070 Suzanne Scott: Yes. 18:43.380 --> 18:52.410 Suzanne Scott: So again, Kelley and I kind of over the weekend, along with the Suzanne and Temple, kind of going through sort of putting trying to put all of this in one place. 18:52.980 --> 19:04.590 Suzanne Scott: So that there's kind of some clear direction. Now, obviously we're not suggesting this is a perfect document it was done quickly, but we're just like, it's open for conversation. 19:05.340 --> 19:18.660 Suzanne Scott: So the first part of the document talks about, you know, what our charge is and these are the three, the, the part in italics is kind of lifted. I don't know if it's verbatim Kelley, but pretty darn close to way that the 19:20.010 --> 19:22.740 Suzanne Scott: It was outlined in the legislation to add. 19:23.280 --> 19:26.160 Kelley Holcomb: Yes, ma'am. It is it is verbatim. 19:27.570 --> 19:28.230 Kelley Holcomb: Suzanne Scott: OK. And then 19:28.830 --> 19:31.440 Suzanne Scott: So that kind of tells everybody. All right, that is 19:31.890 --> 19:44.670 Suzanne Scott: The three big charges and of course we know that those were informed by Chairman Larson and that we're definitely considering that and that's talked about in a little bit 19:46.260 --> 19:50.670 Suzanne Scott: And then we determined that we've because of our limited time we want to do this in with 19:51.600 --> 19:53.190 Suzanne Scott: working through committees. 19:54.090 --> 20:08.190 Suzanne Scott: So then we've kind of identified generally the work of the committee, so we know that we've done a lot of deliberation and that Suzanne Schwartz and Temple and her staff have put together a lot of documents that sort of talk about 20:09.240 --> 20:09.750 Suzanne Scott: The 20:10.920 --> 20:25.380 Suzanne Scott: The all the work you know what they've done this deliberations by topic that y'all have all seen and that will continue to be updated. And then we also have the other document that has been put together. 20:26.400 --> 20:27.030 Suzanne Scott: This one. 20:28.680 --> 20:32.070 Suzanne Scott: But she's also put together that kind of started to put together the 20:33.540 --> 20:40.500 Suzanne Scott: the working solutions frameworks. We've done a lot of work and we feel like we want to make sure that the committee's use that 20:40.620 --> 20:45.180 Suzanne Scott: document and that work, as the Committee of as a whole to inform their 20:45.570 --> 20:51.120 Suzanne Scott: deliberations and those problem statements and those goals statements. 20:52.200 --> 20:54.600 Suzanne Scott: So we want to make sure that you use that information. 20:56.220 --> 20:58.560 Suzanne Scott: We feel like you need to 20:58.950 --> 21:03.150 Suzanne Scott: If you need to analyze the problem in more depth, then you can do that. 21:04.170 --> 21:12.090 Suzanne Scott: And discuss and document the impact on water planning, what caused the problem, what do we need to do to fix it. And then 21:13.050 --> 21:18.870 Suzanne Scott: particularly if you're going to come up with problems or issues, we'd like you to provide some sort of context 21:19.230 --> 21:32.310 Suzanne Scott: to the existing conditions that are relevant in the formation of your recommendation. In other words, try not to talk in generalities and and if there's some specifics, I think those are always more helpful for people to understand exactly what would 21:32.460 --> 21:33.990 Suzanne Scott: The problem that we're trying to solve. 21:34.980 --> 21:35.850 Suzanne Scott: Did you have something Kelley. 21:37.080 --> 21:37.350 Suzanne Scott: Saw 21:38.370 --> 21:39.990 Suzanne Scott: that you Kelley Holcomb: No ma'am. Suzanne Scott: Okay 21:42.420 --> 21:48.330 Suzanne Scott: So we want you to use the information to brainstorming to generate your, your discussions. 21:48.780 --> 22:01.950 Suzanne Scott: You have to draft an implement and action plan to accomplish your work is a committee. In other words, how are you going to go about your work, what you're going to be your timeline, how you're going to crank this work out. And then you're going to need to draft report language. 22:02.010 --> 22:05.190 Suzanne Scott: That will follow the standard format that we're working on right now. 22:05.520 --> 22:14.820 Suzanne Scott: To make sure that everything is kind of put together in a similar format that can be rolled up into the overall plan and report. 22:16.470 --> 22:23.970 Suzanne Scott: We do want the committee's to coordinate with the chair and vice chair and each of the committee's is going to have assigned 22:25.080 --> 22:31.710 Suzanne Scott: a Board staff so that we can try to facilitate as much as possible, getting this 22:31.980 --> 22:34.260 Suzanne Scott: Any of your recommendations that need to be placed on 22:34.260 --> 22:40.470 Suzanne Scott: agendas of the Committee of a whole so that you can get actions that are necessary for you to continue your work. 22:41.370 --> 22:51.870 Suzanne Scott: And then if you need to consult with the Water Development Board for information, you know, on processes or the viability of the name your recommendations. I know some of us all have different 22:52.920 --> 23:05.460 Suzanne Scott: experiences. So we may not know that there could be a rule on something, because we've never necessarily in our region ever had to apply that rule because it didn't come up or whatever. So the Water Development Board is going to be your key 23:07.380 --> 23:19.230 Suzanne Scott: consulting agency to try to make sure that if there's something out there that we would want to make a recommendation to change it has to be something that fits with, that it's not already out there, or that 23:20.640 --> 23:23.190 Suzanne Scott: We can modify something that exists. 23:24.270 --> 23:33.780 Suzanne Scott: And we want to make sure that each of the recommendations of the committee's aligns with the specific charge from the legislature and the additional guidance that we got from Chairman Larson in his letter. 23:34.350 --> 23:41.910 Suzanne Scott: We want all the recommendations to be specific and actionable, not just generalities hopefully something that can be put into action. 23:42.390 --> 23:49.200 Suzanne Scott: And then delineate where possible if the recommendation is directed for consideration by the Water Development Board, our report will be going to them. 23:49.530 --> 24:00.270 Suzanne Scott: But they're open to if we're asking the Water Development Board to get the legislature to consider some things. For example, if we feel like we need more funding or we need another legislative direction. 24:00.570 --> 24:09.120 Suzanne Scott: That would be things that would be going to the legislature. On the regional water planning groups, there may be some direction that individual committees may want water 24:09.600 --> 24:24.810 Suzanne Scott: Planning groups, particularly in the best practices, there may be some things that come up that would be guidance to the regional planning groups and not necessarily to the board or to the legislature and or if there's some work that we feel like the future that 24:24.870 --> 24:28.530 Suzanne Scott: The future groups like ours, these interregional planning councils, 24:28.800 --> 24:30.510 Suzanne Scott: We would maybe want them to address 24:31.620 --> 24:39.810 Suzanne Scott: something in the future that we can direct those as well. So you need to make sure that your recommendations are to a specific 24:40.260 --> 24:42.360 Suzanne Scott: body in order to act on that. 24:42.450 --> 24:43.080 Suzanne Scott: If, if 24:43.290 --> 24:48.450 Suzanne Scott: If that's necessary and then describing the benefit resulting from the recommendation. 24:48.600 --> 24:54.630 Suzanne Scott: If we do this, then this will be the benefit that we feel will come from that recommendation. 24:55.800 --> 24:56.880 Suzanne Scott: So I'll just throw that out 24:57.150 --> 25:02.040 Suzanne Scott: before we get into the roles of the Committee of chairs. Does that sound reasonable as a charge 25:02.070 --> 25:03.390 Suzanne Scott: for the committee's? 25:04.680 --> 25:06.390 Suzanne Scott: And this is all going to be sent out to you. 25:06.630 --> 25:08.460 Suzanne Scott: I apologize. It didn't go out ahead of time. 25:08.730 --> 25:12.060 Suzanne Scott: We literally were working on this this morning, so 25:13.410 --> 25:19.800 Suzanne Scott: but we'll send it out. Does that seem reasonable to everybody, as far as what the committee's need to be doing. 25:20.490 --> 25:24.570 Mark Evans: Seems reasonable to me and well thought out. Thank you, Suzanne. Thanks for your leadership. 25:26.820 --> 25:27.420 Gail Peek: I agree. It's Gail. 25:28.680 --> 25:29.490 Suzanne Scott: Anything else 25:30.900 --> 25:32.490 Suzanne Scott: Okay, then the committee chairs. 25:36.000 --> 25:46.710 Suzanne Scott: You're going to be kind of coordinating that entire process, you need to coordinate with the committee's work in accordance with the charge above and that you have to have a schedule and action plan to complete that work. 25:48.240 --> 25:51.570 Suzanne Scott: So that it can be incorporated in the final report by September 30. 25:51.930 --> 26:02.670 Suzanne Scott: That means you're gonna have to work back from that to make sure that it fits within the overall schedule that we're all dealing with right now, again, based on the schedule and Temple, we'll talk about this in a minute. 26:03.330 --> 26:12.570 Suzanne Scott: Looks like we're trying to last the date that we will all have for the action on this final report will be September 30 so that we can meet the requirement to get that 26:13.590 --> 26:25.590 Suzanne Scott: to, if there's going to be any final tweaks or packaging it up because it needs to be to the Board, I think by the 17th of October, if I'm not mistaken. Temple McKinnon: The 16th. Suzanne Scott: 16th. Thank you. 26:28.530 --> 26:36.390 Suzanne Scott: Then you need the chairs need to work with the Board, the chair and vice chair to establish the committee meeting dates and the agendas. 26:37.050 --> 26:44.640 Suzanne Scott: All of these committee meetings are going to have to be posted at in accordance with the Open Meetings Act and that because it we're a statewide agency 26:45.210 --> 26:59.160 Suzanne Scott: it has to be, we have to know the agendas and all that eight days prior. So again Temple is going to kind of go through a schedule of when these committees are going to need to meet in order to be able to get it posted and 27:00.780 --> 27:12.270 Suzanne Scott: then whatever recommendations, you're going to have to be ready for the committee of a whole there's been actions that are necessary. So there's a little bit of dancing that's going to have to go on here, relative to schedule. This is where it gets a little complicated. 27:13.860 --> 27:18.150 Suzanne Scott: Right now the Chair also have to schedule the committee meetings virtual now. 27:18.450 --> 27:20.850 Suzanne Scott: Probably will stay that way, as far as we can see 27:21.570 --> 27:33.030 Suzanne Scott: And you have to work with the majority of your committee members. We know that every committee member may not be able to attend every meeting, but you're going to have to choose dates based on the majority. We're going to give you a contact list. 27:33.180 --> 27:34.260 Suzanne Scott: Reach out to them. 27:34.620 --> 27:39.990 Suzanne Scott: So that you can get a kind of facilitate that either through your own polling of your committee members 27:40.770 --> 27:46.470 Suzanne Scott: to find out the dates. We are telling all of the committee chairs that you have to avoid 27:47.190 --> 27:53.160 Suzanne Scott: what they know is what all know is a walking quorum. You can't talk to different members of your committee. 27:53.790 --> 28:05.010 Suzanne Scott: and and really forming a quorum just by calling each committee member individually and then by the time you get through with all that you've essentially had a quorum conversation. 28:05.610 --> 28:14.580 Suzanne Scott: Does everyone understand. I mean, we've all gone through training on this. This is because we're all with public entities, but we have to really be careful about doing that. 28:15.600 --> 28:16.200 Suzanne Scott: And 28:17.790 --> 28:24.690 Suzanne Scott: Then each of the chairs will have to compile a concise committee reports for the committee meetings and identify any 28:25.470 --> 28:31.740 Suzanne Scott: Any actions that are going to have to come to the Council to the full group and then facilitate those conversations. 28:32.730 --> 28:48.960 Suzanne Scott: And so that the committee's all the recommendations of the committee's will have to be considered by the Council prior to their inclusion in the final report so that we know what we're anticipating before that last time, 28:50.100 --> 28:51.750 Suzanne Scott: compiling all those recommendations. 28:53.250 --> 29:00.810 Suzanne Scott: And then we have to make sure the chairs will have to make sure that the committee section is compiled within the defined format again. 29:01.230 --> 29:18.000 Suzanne Scott: Water Development Board is going to be off and staff to help to with writing and editing and kind of making sure that it all sounds right in the same voice. That's why it's going to be important to have this thing approved by the 30th, so that they'll have time to do final editing 29:18.330 --> 29:18.960 Suzanne Scott: and putting it in 29:19.200 --> 29:25.140 Suzanne Scott: general voice before it's packaged up to go to the Water Development Board. 29:26.460 --> 29:28.530 Suzanne Scott: I know that's a lot. Sorry. 29:28.980 --> 29:33.810 Gail Peek: I'm sorry this is Gail. As a reminder to the meetings, please remember that your emails 29:34.380 --> 29:36.240 Gail Peek: are part of that process as well. 29:36.540 --> 29:40.050 Gail Peek: Not just physical walking but also with your email communication. 29:40.710 --> 29:41.640 Suzanne Scott: Yes, thank you Gail. 29:43.290 --> 29:44.280 Suzanne Scott: So I'm 29:45.720 --> 29:46.200 Russell Schreiber: Madam Chair. 29:46.380 --> 29:47.100 Suzanne Scott: Yes, Russell. 29:47.820 --> 29:50.220 Russell Schreiber: What do we know exactly what constitutes a 29:50.220 --> 29:52.020 Russell Schreiber: Quorum on the committee's 29:53.820 --> 29:56.940 Suzanne Scott: Well, I think Temple asked the the 29:58.890 --> 30:05.550 Suzanne Scott: This is confusing, but I think that go ahead Temple explain with your, what your attorney said about that. 30:05.910 --> 30:13.320 Temple McKinnon: Well, as far as the Council as a whole, a simple majority was determined to be a quorum for your council. 30:14.760 --> 30:16.500 Temple McKinnon: I'm assuming that holds for your 30:16.500 --> 30:17.220 Temple McKinnon: committees 30:17.310 --> 30:17.970 Temple McKinnon: as well. 30:18.030 --> 30:19.920 Temple McKinnon: So your membership gets 30:21.240 --> 30:26.610 Temple McKinnon: five to six committee so simple majority of that would be a quorum. 30:29.400 --> 30:38.970 Suzanne Scott: So I think what they're worried about Russell is let's say for example, I'll use Gail as an example because because Gail would never do this, but because she's a lawyer. She's going to abide by this so. 30:39.270 --> 30:54.840 Suzanne Scott: Let's just say Gail calls each one of her committee members and our to her to two members of your committee two or three of her two members of her committee calls her and start talking about something, so that makes three and then she calls Kelley. 30:55.170 --> 30:58.230 Suzanne Scott: Which makes four. She calls me, which is five. 30:58.470 --> 31:12.420 Suzanne Scott: Than she maybe calls Mark because she wanted to know what you know consult with him. You know, you start to get you start to build numbers just by calling people within the committee and I think that was the advice or the caution right Temple 31:12.720 --> 31:13.950 Suzanne Scott: That your lawyer was 31:13.980 --> 31:14.700 Suzanne Scott: concerned about. 31:15.600 --> 31:15.870 Temple McKinnon: Correct. 31:17.220 --> 31:22.320 Russell Schreiber: I understand all that. But does a committee have to actually have a quorum to meet 31:23.940 --> 31:29.850 Russell Schreiber: before we can take any action. Suppose suppose we set a date or something happens in the committee can't meet because we don't have a quorum. 31:31.980 --> 31:45.120 Temple McKinnon: I'll run that by our general counsel as well. I I envision us sending you all about some committee packets of this information we're talking about. And I'll just give you some standard guidelines, with some fundamental open meeting procedures as well. 31:45.840 --> 31:46.380 Melanie Barnes: Would it be 31:46.470 --> 31:47.010 Melanie Barnes: almost 31:47.460 --> 31:48.570 Matt Nelson: I'm not sure, but I think they 31:48.570 --> 31:48.900 can 31:49.950 --> 31:52.260 Matt Nelson: meet and talk, but they just can't make a decision. 31:52.710 --> 31:54.510 Suzanne Schwartz: Yeah, I think that's true. I think you can talk. 31:54.630 --> 31:58.260 Matt Nelson: Also so wouldn't be a waste of time and it wouldn't be ideal, obviously. 31:59.880 --> 32:01.440 Melanie Barnes: It sounds like we should plan a 32:01.440 --> 32:14.940 Melanie Barnes: few extra committee meetings and then if only one or two if something happens and only one or two can make it yYou can just say, okay, that one's canceled. Go to the next, but we still have our agenda out eight days in advance and all that. 32:16.020 --> 32:17.040 Melanie Barnes: Might be one way to handle it. 32:18.270 --> 32:18.750 Suzanne Scott: Yes Steve. 32:18.810 --> 32:19.050 Steve Walthour: Uh 32:20.250 --> 32:25.920 Steve Walthour: on this report when it's compiled, is the Council going to vote on it. 32:27.480 --> 32:27.960 Suzanne Scott: Yes. 32:29.820 --> 32:34.140 Steve Walthour: Okay, so whatever the committee has would be a recommendation. 32:36.990 --> 32:37.440 Suzanne Scott: Yes. 32:37.890 --> 32:38.430 Steve Walthour: I would be 32:38.850 --> 32:40.200 Steve Walthour: I would be interested. Since 32:40.230 --> 32:44.130 Steve Walthour: None of the committee's actually stand, anything that we would have thought 32:44.310 --> 32:47.940 Steve Walthour: Is committees really a recommendation to the Council, correct. Suzanne Scott: Yes. 32:51.540 --> 32:52.020 Steve Walthour: That 32:53.100 --> 32:56.040 Steve Walthour: I just find that that's going to be with all the meetings that 32:56.460 --> 32:56.730 Steve Walthour: You know, 32:57.180 --> 33:04.350 Steve Walthour: The list of meetings that we were all trying to pick through the last couple of 33:06.060 --> 33:07.260 Steve Walthour: Doodle polls. 33:09.180 --> 33:15.300 Steve Walthour: That we have, we decided, are those meetings for these committee meetings or those council meetings. 33:15.960 --> 33:18.360 Suzanne Scott: Good question, what we've done is 33:19.440 --> 33:22.740 Suzanne Scott: We can bring up the schedule guess Temple, maybe that 33:24.090 --> 33:24.690 Suzanne Scott: Schedule. 33:25.110 --> 33:30.120 Suzanne Scott: We've determined a committee schedule for the whole for the Council. 33:31.500 --> 33:31.890 Suzanne Scott: And 33:33.420 --> 33:34.500 Suzanne Scott: Based on the 33:34.980 --> 33:44.820 Suzanne Scott: Majority of members that were available on those particular dates, then Temple has also taken all the people all those dates and kind of 33:45.240 --> 33:58.530 Suzanne Scott: told the chairs these are the people that said they were available on these certain dates so that then you can try to figure out, you know which ones work the best for the group at least a date to start with. 34:00.540 --> 34:12.660 Temple McKinnon: Good, so I'll add everybody. When I sent out that doodle poll and had some built in around Suzanne's availability and Vicki's availability, but you on your 34:12.660 --> 34:15.360 Temple McKinnon: Committee structures, you'll be supported by some different 34:15.360 --> 34:26.850 Temple McKinnon: Folks, and so there might be some more availability beyond what's reflected from that doodle poll and with a smaller group as a chair. Y'all can probably determine, you know, 34:27.360 --> 34:39.780 Temple McKinnon: reassess there's and we'll help you do that. We can send out. I know y'all are surveyed to death, but we can help you all assemble a survey to your committee members to fill in some blanks. If there's already 34:40.260 --> 34:42.480 Suzanne Scott: Yeah, I know this this initial 34:43.770 --> 34:52.020 Suzanne Scott: Logistics is going to be a little challenging for the chairs I sorry to throw that on you, but I think if you can look at this overall schedule. 34:52.380 --> 35:01.440 Suzanne Scott: And try to plug in your committee dates like Melanie said you could get a couple of committee dates in there and if your work doesn't require it or doesn't need it or you don't have enough people 35:01.710 --> 35:10.770 Suzanne Scott: Then you can always cancel, but at least you got on the schedules. Because if y'all are as busy as you I know you are, your schedules fill up fast and it's hard to 35:11.130 --> 35:13.560 Suzanne Scott: Think about this, between now and September 30 35:14.220 --> 35:16.290 Suzanne Scott: So we need to kind of get the dates locked in. 35:17.490 --> 35:19.110 Suzanne Scott: But based on the schedules 35:19.110 --> 35:20.310 Suzanne Scott: That the 35:20.400 --> 35:21.720 Suzanne Scott: Logistics that 35:21.990 --> 35:23.340 Suzanne Scott: Temple put together here. 35:24.300 --> 35:27.450 Suzanne Scott: These are the dates that we were thinking about for full council meetings. 35:33.660 --> 35:34.080 for a minute 35:35.700 --> 35:38.220 Suzanne Scott: So we first looked at 7/29 35:38.880 --> 35:39.210 Suzanne Scott: Is 35:39.240 --> 35:40.590 Suzanne Scott: for a full Council meeting. 35:41.910 --> 35:45.810 Suzanne Scott: Now, the next one is pretty close after that. So we know this one could be 35:46.080 --> 35:49.230 Suzanne Scott: in jeopardy. This 8/12 there wasn't a lot of dates 35:49.260 --> 36:00.570 Suzanne Scott: In August, that people were available, a majority of you were available to meet. So we were trying to go with the best date that we could get we know those are two pretty close 36:00.900 --> 36:02.970 Suzanne Scott: back to back dates but 36:03.270 --> 36:05.040 Suzanne Scott: If you could get a committee meeting. 36:06.510 --> 36:07.200 Suzanne Scott: Earlier. 36:09.720 --> 36:10.170 Suzanne Scott: We could 36:10.350 --> 36:11.490 Suzanne Scott: You know, potentially 36:12.060 --> 36:26.730 Suzanne Scott: Have some something from the committee's going from for July the 29th and then hopefully some more by 8/12 then we move to 9/15 as a full committee meeting and then the 9/30 is the last. 36:29.340 --> 36:36.150 Suzanne Scott: Committee full council meeting. So those are the dates for the full council meetings and then she's kind of plugged in there. 36:38.070 --> 36:39.450 Suzanne Scott: You know where we would need 36:41.970 --> 36:42.720 Suzanne Scott: Some of the 36:42.840 --> 36:44.790 Suzanne Scott: Committee meetings in advance in 36:44.850 --> 36:46.200 Suzanne Scott: In those timeframes. 36:46.230 --> 36:57.510 Temple McKinnon: Yeah, those parenthetical statements mean that if the committee to was to meet the day before this full Council is going to meet. So, for example, 36:59.280 --> 37:04.050 Temple McKinnon: the council is scheduled to meet September 30. If the committee was going to meet September 29th 37:05.910 --> 37:11.850 Temple McKinnon: The latest they can post an agenda and still meet the full Council meets September 21st. 37:13.170 --> 37:19.680 Temple McKinnon: That's the only kind of limiting factor I've identified in there because you need to post your agendas eight days 37:20.250 --> 37:32.640 Temple McKinnon: in advance and I've come up with just a template generic agenda that's a starting point for all of y'all. That would just allow for general deliberations and general development of recommendations and we'll be sending that out to you, but 37:34.230 --> 37:40.830 Temple McKinnon: Our staff will help you get your agendas posted and whatever assistance you need in scheduling your meetings. 37:42.630 --> 37:50.220 Kelley Holcomb: Temple. This is Kelley. When do you think you have a list of Water Development Board staff members to support the individual committee chairs and committees. 37:50.730 --> 37:51.540 Temple McKinnon: We'll have that today. 37:51.630 --> 37:52.650 Temple McKinnon: I was talking this morning 37:52.680 --> 37:57.120 Temple McKinnon: with some folks. So we'll, we'll wrap all that up today, and I'll put not spreadsheet assignments of 37:58.500 --> 38:01.620 Temple McKinnon: Who will be working with what committee and what their contact information is. 38:02.520 --> 38:03.480 Temple McKinnon: The committees 38:03.720 --> 38:04.830 Temple McKinnon: your point person 38:04.860 --> 38:05.550 Temple McKinnon: to deal with. 38:07.860 --> 38:12.900 Kelley Holcomb: So the way that we envisioned it on our side and Suzanne I'm sorry, I don't mean to be butting in but 38:13.680 --> 38:22.860 Kelley Holcomb: Today is kind of the with the creation of the committee's. It's kind of a new day we pick up with the work we've already done. We send the committee's out to do their work individually. 38:23.430 --> 38:38.550 Kelley Holcomb: And then we have some key meetings along the way for the full council to come together and hopefully approve, some of these measures and items before we get right down to the wire at the, you know, mid September point 38:40.320 --> 38:49.620 Kelley Holcomb: So essentially, you are we're trying to focus everybody into one committee so you only have to deal with one set of issues within that working solutions framework. 38:50.190 --> 39:02.010 Kelley Holcomb: And that when we get together at the end of this process that we should be able to pull the document together and it be cohesive enough that it will pass muster with the Leg. 39:05.130 --> 39:06.810 Suzanne Scott: Exactly and 39:07.170 --> 39:08.580 Suzanne Scott: You know, I think that that 39:10.440 --> 39:15.480 Suzanne Scott: By having you focused only in one area, but obviously bringing it back to the Council as a whole. 39:15.870 --> 39:19.890 Suzanne Scott: Everybody on every committee will see what the others are doing and can weigh in. 39:20.160 --> 39:26.340 Suzanne Scott: Because you may not participate in that committee. But if you don't, if you think they've missed something, then you can offer 39:27.390 --> 39:31.230 Suzanne Scott: Your input prior to those recommendations becoming final. 39:32.940 --> 39:35.850 Suzanne Scott: But it's just too much work for us to do as a committee of a whole 39:36.060 --> 39:37.620 Suzanne Scott: Will just be going around in circles. 39:37.620 --> 39:38.190 Probably 39:39.780 --> 39:40.290 Kelley Holcomb: Probably 39:41.700 --> 39:50.490 Kelley Holcomb: It would really be nice if we could all meet together at least one time, one day for a relatively long work day, but I don't know that that's in the cards anytime soon. 39:52.920 --> 39:55.290 Suzanne Scott: Yeah. You mean a person Kelley is that what you're saying. 39:55.410 --> 39:59.970 Kelley Holcomb: In person. Yes, I'm sorry, face to face, that's the new word these days face to face. 40:01.890 --> 40:13.620 Suzanne Scott: Okay, any concerns about this. I know it's a lot that we're throwing at you today, but anything, any concerns about this process in general about kind of what we need to accomplish when we need to accomplish it. 40:20.970 --> 40:26.040 Mark Evans: Suzanne, this is Mark. I just wanted to be clear on one thing. Is it may understanding that you said that 40:27.090 --> 40:28.680 Mark Evans: Each committee would have a 40:28.770 --> 40:30.510 Mark Evans: Water Development Board staff person 40:30.570 --> 40:33.090 Mark Evans: assigned to them for their for support. 40:33.480 --> 40:33.960 Suzanne Scott: Yes. 40:36.420 --> 40:36.900 Suzanne Scott: And 40:37.260 --> 40:48.390 Suzanne Scott: That person would help would be able to help you with bringing together your agendas, doing some of the the administrative work, if you will, just to try to help facilitate because Suzanne 40:49.140 --> 40:54.690 Suzanne Scott: Schwartz won't be available to each of the committee's. She's still going to be working with us, as the Committee of a whole 40:56.010 --> 41:00.900 Suzanne Scott: And she I think Suzanne said that she would be available to help 41:02.790 --> 41:07.470 Suzanne Scott: Talk to each of the chairs, as I think that's, she said, If there if you needed some 41:07.740 --> 41:10.320 Suzanne Scott: assistance. So Mark or 41:11.610 --> 41:24.750 Suzanne Scott: Gail or Steve if y'all need to talk to Suzanne Schwartz about, you know, some you're hitting as mad with facilitation or whatever, like that are helping get through the organization, she's there to help you. Is the right Suzanne? 41:25.860 --> 41:27.030 Suzanne Schwartz: Absolutely, yes. 41:28.740 --> 41:29.430 Suzanne Scott: She just can't have 41:29.520 --> 41:31.800 Suzanne Scott: She just can't attend all the committee meetings. 41:36.930 --> 41:37.620 Steve Walthour: Suzanne. 41:38.430 --> 41:39.600 Steve Walthour: This is Steve. 41:40.620 --> 41:48.930 Steve Walthour: I realized that y'all. Y'all know far more about walking quorums probably than I do but in my count 41:50.190 --> 41:54.960 Steve Walthour: None of these committees actually represent constitute a quorum of the board. 41:56.460 --> 42:04.530 Steve Walthour: Is is in the committee's not making a decision, the committee's providing a recommendation to the 42:06.480 --> 42:08.190 Steve Walthour: To the overall Council. 42:10.950 --> 42:14.760 Steve Walthour: as a workgroup. We will follow whatever the attorney tells us to 42:14.760 --> 42:16.590 Steve Walthour: do, but that's somewhat odd. 42:17.430 --> 42:18.060 Steve Walthour: That's like 42:22.050 --> 42:23.430 Steve Walthour: Well Maybe it's not odd. It just seems to 42:23.430 --> 42:40.980 Steve Walthour: me like I'm trying to figure out, for example, that last day. I'm looking at the calendar here it says for me to have a committee meeting I can't post any later than the 21st, so I can have a meeting before the 30th, which I guess would be the 29th. 42:42.150 --> 42:50.550 Steve Walthour: And whatever comes out of that committee is not going to be ready for showing on the 30th. 42:52.470 --> 42:55.680 Suzanne Scott: Right. That's why we would hope that you wouldn't wait that long. I think that 42:55.980 --> 42:56.610 Suzanne Scott: because 42:57.090 --> 42:57.840 Steve Walthour: Well, here's my 42:57.870 --> 42:58.920 Steve Walthour: point. I just 43:00.060 --> 43:02.970 Steve Walthour: I'm just asking on the quorum stuff. Are y'all sure? 43:05.190 --> 43:06.120 Steve Walthour: Sure, yeah. 43:07.050 --> 43:17.760 Suzanne Scott: We agree with you. Steve, we've gone round and round about this, but I think that Temple and she'll talk to the lawyer again. But we know that planning groups who have committees. 43:19.380 --> 43:26.580 Suzanne Scott: The committee's are considered open meeting, is that right Temple? Is that why. Well, that's what was informing you about this. 43:27.390 --> 43:29.070 Temple McKinnon: Correct. Mark Evans: That's correct. 43:30.210 --> 43:30.630 Steve Walthour: Okay. 43:31.830 --> 43:43.140 Steve Walthour: Can you give us a drop dead deadline. If we want something before the before the any of those council meetings, if, if the committee wants to bring something to those meetings. When do we really need to have it done by 43:44.520 --> 43:48.360 Steve Walthour: Not the day before. So what would be a good day to have it prepared. 43:51.720 --> 43:51.990 Steve Walthour: I don't need to 43:52.530 --> 43:53.760 know that today, but it would be helpful. 43:55.710 --> 43:57.330 Suzanne Scott: I think Temple. What he's saying is 43:57.360 --> 43:58.620 Suzanne Scott: You have to post 44:00.210 --> 44:15.450 Suzanne Scott: the Council agendas, a certain time in advance. And if there was a specific item that they wanted for action, like the committee reports, now what we've done. Steve is I think that we've gotten some general 44:16.380 --> 44:17.970 Suzanne Scott: guidance from 44:18.480 --> 44:26.790 Suzanne Scott: the attorneys that we could do a generic, like we did for this agenda where it says, consider 44:27.930 --> 44:29.730 Suzanne Scott: those, those areas. 44:31.350 --> 44:32.700 Suzanne Scott: Without necessarily 44:32.700 --> 44:34.860 Suzanne Scott: having to detail the recommendations that are 44:34.860 --> 44:35.760 Suzanne Scott: coming forward 44:35.880 --> 44:41.100 Suzanne Scott: for from the subcommittee from the committee's to the Council, we 44:42.210 --> 44:46.380 Suzanne Scott: they would be covered under the consideration of those 44:47.760 --> 44:48.330 Suzanne Scott: Big 44:51.270 --> 44:53.760 Suzanne Scott: subject areas. Is that correct Temple? 44:54.030 --> 44:54.600 Temple McKinnon: Correct. They said, 44:55.680 --> 45:12.900 Temple McKinnon: they said a general item on the Council's agenda. Consider committee reports and recommendations to cover what the Committee puts forth. If y'all have met earlier and have more specific information I can refine the Council agenda. 45:15.330 --> 45:18.540 Temple McKinnon: as appropriate, but I will 45:19.350 --> 45:24.540 Temple McKinnon: talk to our general counsel and come up with some definite deadlines. Again, that's the committee's to take into consideration as well. 45:26.130 --> 45:27.270 Kelley Holcomb: So, Steve this is Kelley. 45:29.820 --> 45:36.840 Kelley Holcomb: The way I see this working is that every full Council agenda is going to have a report and review. 45:37.260 --> 45:43.650 Kelley Holcomb: Recommendations from each committee so that every agenda for the full Council have got an item on there. If you don't have anything 45:44.010 --> 45:59.970 Kelley Holcomb: You'd be, you know, it'll just give report and move on. But if you've got something for the full council to consider we can certainly do that. Your individual committee agendas are going to have to be similarly styled in order for ya'll to 46:00.000 --> 46:05.910 Kelley Holcomb: Take this more generic approach to discuss all the different things that y'all have got to discuss as well. So 46:06.390 --> 46:11.370 Kelley Holcomb: I can envision that generic process trickling down to all the committee agendas as well. 46:12.450 --> 46:13.020 Steve Walthour: My 46:13.290 --> 46:16.800 Steve Walthour: My question was a lot simpler than that is just that 46:17.940 --> 46:33.630 Steve Walthour: if we have a report that's written a couple pages long, which it may not be and we would like for the committee to have an opportunity to have the Council to have an opportunity to read it before we show up to report on it. 46:35.700 --> 46:39.090 Steve Walthour: That's really my question is how much time 46:39.450 --> 46:41.400 Steve Walthour: does the Council need in front of it 46:41.910 --> 46:44.490 Steve Walthour: to review a report that might be written. 46:46.710 --> 46:47.490 Steve Walthour: That's all. 46:47.880 --> 46:48.150 I 46:52.590 --> 47:00.060 Kelley Holcomb: The agendas are going to be so generic that you can bring it at the last minute, and we will be covered legally with regard to being able to discuss and take action on it. 47:01.710 --> 47:02.760 Suzanne Schwartz: And I believe you could 47:02.760 --> 47:20.460 Suzanne Schwartz: post. You can fairly easily get the documents Temple can tell I don't know that it's easy. But Temple can get documents up on the web page fairly you know that the day before the meeting, if needed, and or and for people to review. So, or I, you know, so it's a question of how long 47:20.670 --> 47:22.080 Suzanne Schwartz: do people want to 47:22.170 --> 47:22.950 Suzanne Schwartz: have to read it. 47:23.790 --> 47:26.250 Steve Walthour: Okay Temple McKinnon: This morning, right, and 47:27.120 --> 47:28.650 Steve Walthour: That answered all my questions. 47:29.520 --> 47:31.380 Mark Evans: Looking at the overall schedule it 47:31.380 --> 47:39.390 Mark Evans: Seems that the September 15 full council meeting is the date that the committee should have their final 47:41.100 --> 47:41.850 Mark Evans: report. 47:41.910 --> 47:43.110 Mark Evans: At least certain final 47:43.110 --> 47:47.640 Mark Evans: draft to the full Council, because it says finalized solutions and recommendations. 47:47.640 --> 47:47.940 So, 47:49.140 --> 47:51.720 Mark Evans: Just looking at the overall schedule that seems to be 47:51.720 --> 47:51.960 the 47:53.670 --> 47:54.360 Mark Evans: the date that 47:55.080 --> 47:57.000 Mark Evans: it made the committee should be 47:58.230 --> 48:00.600 Mark Evans: Should have completed their report and have their 48:02.580 --> 48:04.500 Mark Evans: final draft to the full Council 48:05.460 --> 48:07.260 Mark Evans: prior to that meeting. Yeah. 48:08.190 --> 48:19.500 Suzanne Scott: And, and I think that, yes, I agree it but if the committee's are coming up with recommendations that they want the Council of as a whole to deliberate on 48:19.980 --> 48:26.400 Suzanne Scott: In advance of that, then it would be helped by, you know, take this elephant bite it down a little bit in 48:26.820 --> 48:36.990 Suzanne Scott: more in more digestible chunks. If, if we're not all on the 15th had to deal with all the recommendations from all three committees all at the same time. 48:37.260 --> 48:53.730 Suzanne Scott: Because we're still going to have to go with the conduit issues as well, which we're going to plug in at one of these meetings. So we're trying to spread the fork out as much as possible so that we can hopefully, some committees may take longer to do their work than 48:53.730 --> 48:55.920 Suzanne Scott: Others may be able to 48:57.270 --> 49:01.350 Suzanne Scott: have their recommendations to us by the 12th of August, if that's if you can do that. 49:02.400 --> 49:03.300 Suzanne Scott: And great 49:04.620 --> 49:06.750 Suzanne Scott: It's important for us to try to get this work 49:06.750 --> 49:07.920 Suzanne Scott: done as quickly as we 49:07.920 --> 49:10.170 Suzanne Scott: can but also as 49:10.230 --> 49:12.750 Suzanne Scott: thoroughly and spread out so that we can give it 49:13.350 --> 49:14.580 Suzanne Scott: as much deliberation as 49:14.580 --> 49:15.000 Suzanne Scott: possible. 49:15.720 --> 49:21.810 Suzanne Scott: We're not short changing a committee because we're exhausted by the end of that meeting. We can't think of another recommendation. 49:27.330 --> 49:27.810 Gail Peek: Really 49:29.160 --> 49:30.990 Gail Peek: and I understand your point completely 49:32.010 --> 49:39.960 Gail Peek: The when you have the actual deadline and then the goal setting, the goal is early 49:39.990 --> 49:40.980 September. 49:49.200 --> 49:49.830 Suzanne Scott: That would be great. 49:51.690 --> 49:53.550 Suzanne Scott: You know, I think y'all are just going at once you get 49:53.580 --> 49:56.160 Suzanne Scott: once your committee meets I think you're going to get a sense of 49:56.550 --> 49:58.500 Suzanne Scott: how complex the recommendations 49:58.530 --> 50:05.340 Suzanne Scott: are going to be and how much deliberation as a committee, you're going to have to take to be responsive to the charge. 50:06.120 --> 50:08.310 Suzanne Scott: I mean, we're gonna leave that up to y'all. Y'all are 50:09.780 --> 50:13.350 Suzanne Scott: You understand the charges in front of us and 50:15.450 --> 50:16.560 Suzanne Scott: Y'all will have to determine how 50:16.560 --> 50:18.360 Suzanne Scott: many recommendations you think you're going to need 50:23.190 --> 50:26.970 Kelley Holcomb: Yeah, one of the things we didn't do is put a limitation on the number of recommendations but 50:27.450 --> 50:41.040 Kelley Holcomb: I can't envision a committee coming back with 20 recommendations or something. I mean, it needs to be something reasonable obviously thing to order in order for it to be discussable, and determinable and available for inclusion before. 50:48.390 --> 50:48.840 Suzanne Scott: Okay. 50:51.030 --> 50:53.580 Russell Schreiber: Suzanne, I'm going to have to jump off. I've got another meeting. I've got to go to. 50:54.270 --> 50:54.780 Suzanne Scott: Okay, thank you Rusell. 50:55.440 --> 50:56.040 Russell Schreiber: Thank you, guys. 50:58.350 --> 51:00.030 Suzanne Scott: Okay. Anything else on 51:01.380 --> 51:04.680 Suzanne Scott: the committees? So Temple said she's going to get 51:04.680 --> 51:06.150 Suzanne Scott: out to everybody 51:06.330 --> 51:15.120 Suzanne Scott: a kind of a packet for the committee's but with the charge that we talked about, with these this general high level council and committee schedule. 51:16.500 --> 51:20.760 Suzanne Scott: The she'll also get out to the chairs all the committee 51:22.380 --> 51:37.350 Suzanne Scott: members of your respective committees, all their contact information, who the Water Development Board staff members going to be that's going to be available to you, and any guidance that she gets between today and when she puts that packet together from the 51:38.400 --> 51:46.920 Suzanne Scott: the general counsel. Is there anything else that the committee members and or chairs would like for us to provide to you. 51:54.540 --> 51:55.590 Suzanne Schwartz: I'm not seeing anyone 51:58.170 --> 51:59.340 Suzanne Scott: Okay 51:59.400 --> 52:04.620 Suzanne Schwartz: And Suzanne, I also want to note that Patrick Brzozowski is also joining the call at some point. 52:04.980 --> 52:06.270 Suzanne Scott: Hearing. Thank you. 52:09.210 --> 52:20.370 Suzanne Scott: Okay. I'm trying to think if there's anything else in the committee's that I do think that this document here this Interregional Planning Council deliberations by discussion topic, 52:22.650 --> 52:27.060 Suzanne Scott: What Temple has been doing is, as we have 52:28.350 --> 52:32.100 Suzanne Scott: adopted the minutes, she's going to incorporate 52:32.370 --> 52:41.760 Suzanne Scott: what, like for example for the 22, as I understand this correctly Temple, you're going to take from these minutes that we just adopted, you're going to take anything from that 52:42.870 --> 52:50.340 Suzanne Scott: Those conversations and split them up in this in in this discussion deliberation document. 52:51.030 --> 52:57.240 Suzanne Scott: And then just to facilitate the conversations, I would like to ask her, based on what happens from this meeting. 52:57.870 --> 53:10.260 Suzanne Scott: Any, any deliberations, that we may do in the next item, even though we wouldn't have adopted this minutes yet. I want her to go ahead and incorporate that into this deliberation document so that as 53:10.770 --> 53:20.190 Suzanne Scott: Y'all are going into your committee meetings between now and the month of July, you'll have the benefit of all the deliberations that have taken place. 53:22.140 --> 53:23.340 Suzanne Scott: with all the meetings. 53:24.510 --> 53:32.400 Suzanne Scott: Unless anyone has a problem with that she would be incorporating discussion, that had not been approved in minutes from today's meeting. 53:35.190 --> 53:35.730 Suzanne Scott: Any concerns about that. 53:41.070 --> 53:43.020 Suzanne Scott: Okay, great. Did that come everything Temple? Suzanne? 53:44.520 --> 53:44.880 Temple McKinnon: I think so. 53:45.060 --> 53:46.740 Suzanne Schwartz: Yeah, I think so. 53:49.740 --> 53:50.280 Suzanne Scott: All right. 53:51.930 --> 53:53.520 Temple McKinnon: I'll go back to 53:54.780 --> 53:56.790 Temple McKinnon: topics, did you want, okay 53:57.840 --> 54:08.250 Suzanne Scott: So the only thing in order to give the best practices for future planning the same level of 54:09.660 --> 54:19.590 Suzanne Scott: Information that the other committees have, I think, Suzanne noted that we had not, I believe we had not done a finalized 54:21.870 --> 54:26.640 Suzanne Scott: problem statement slash goal statement for 54:28.230 --> 54:32.640 Suzanne Scott: the best practices. Am I right about that. Yes. 54:33.090 --> 54:54.150 Suzanne Scott: Correct. So to give that committee, the same amount of direction as the other committees have regarding a problem statement and a goal statement. We'd like to before we adjourn today to talk through those. So I'm going to turn it over to Suzanne to try to facilitate us talking through 54:55.170 --> 54:59.610 Suzanne Scott: The problem statement and a goal statement for best practices for the future planning. 55:01.380 --> 55:02.460 Suzanne Scott: Planning. 55:02.820 --> 55:05.940 Suzanne Schwartz: Right. So if you've got up here some ideas that were 55:07.380 --> 55:17.670 Suzanne Schwartz: noted have been noted through various times of during the council's meetings or in emails. Those are the just to start for some ideas. What, what is the problem here and that 55:18.480 --> 55:34.650 Suzanne Schwartz: That the chair call chair calls are scheduled to share information, but there's so much on that there's not a lot of time to really brainstorm about information in that prior work sessions held by the Board are no longer held or formally documented so 55:35.790 --> 55:42.660 Suzanne Schwartz: Just maybe if we can start if people have thoughts about just if you can articulate any things you think 55:43.230 --> 55:58.710 Suzanne Schwartz: are problems right now in terms of sharing best practices as interregional councils. But the just looking again at the legislative charge was to share back best practices regarding operation of the regional water planning process so 55:59.310 --> 56:08.190 Suzanne Schwartz: What's not working, what's not working about that right now. Just, just do that very briefly, and then hopefully get a quick problem statement drafted. 56:12.510 --> 56:25.230 Suzanne Schwartz: I'd love to see some hands out there. What, what kind of problems or you're having relative to sharing best practices for things you don't think are, you know, things that you think might or might should happen but aren't 56:32.160 --> 56:33.570 Suzanne Schwartz: Maybe there's not a problem. 56:34.740 --> 56:34.950 Kelley Holcomb: But 56:37.650 --> 56:41.730 Kelley Holcomb: You have to be in one of those basins that has a deficit water supply to have a problem. 56:42.960 --> 56:43.140 Suzanne Schwartz: Well, again 56:43.410 --> 56:45.870 Suzanne Schwartz: this is best sharing best practices, what's 56:49.050 --> 56:50.610 Steve Walthour: One of the things that we ran 56:50.610 --> 56:51.300 Steve Walthour: into 56:51.840 --> 56:57.720 Steve Walthour: in Region A is that we had, we had planned to 56:59.880 --> 57:07.230 Steve Walthour: there's a shorthand, I guess in the in the water in the rules now that if there's not an awful lot of change 57:08.340 --> 57:21.210 Steve Walthour: in your area. For example, the Panhandle's not growing as fast as most everywhere else in the state. And there was some of these things that are stable. You could do a and forgive me, you know, 57:22.320 --> 57:32.310 Steve Walthour: a short form on planning as opposed to going through and re-looking at census data every five years since it doesn't change that much. 57:33.270 --> 57:51.840 Steve Walthour: The process, though, that if you jump through all the hoops, you need to do to show that you could do a planning light, I guess is the world's probably not a great way to say it. It's more troublesome than just going ahead and doing the entire planning and spending the state's money. 57:53.580 --> 57:54.060 Suzanne Schwartz: Okay. 57:56.790 --> 58:00.150 Suzanne Schwartz: So basically, yeah. Temple's catching it. 58:01.140 --> 58:01.530 Steve Walthour: Yeah. 58:08.610 --> 58:09.780 Steve Walthour: Yeah hurdles. 58:11.280 --> 58:12.990 Steve Walthour: Yep. Too many hurdles. 58:17.760 --> 58:22.620 Steve Walthour: Didn't you know I'm not sure if anyone actually took advantage of it yet and 58:23.280 --> 58:37.500 Suzanne Schwartz: So, so you sounds like you you that's a problem is that that you may be stymied in terms of best practices because of the requirements of a, of an easier way to plan because the hurdles are too high. 58:38.100 --> 58:46.050 Steve Walthour: Well, I look at just the cost of, you know, we're going to jump through all those hoops, because we have to, you know, not because we have to because 58:46.050 --> 59:03.750 Steve Walthour: it's important in Region A, but this is not just a Texas Water Development Board funded operation in Region A, we have a substantial amount of funding coming from the other entities to to do regional water planning and 59:05.370 --> 59:08.640 Steve Walthour: It's not, it's not really a cost savings to those entities. 59:10.470 --> 59:13.410 Steve Walthour: That that that would be one of the things that we could look at that. 59:17.220 --> 59:39.450 Steve Walthour: And the answer may be okay. Yeah, you've got to jump through these hoops to prove that you don't need to do almost they don't need to do the planning, but could do whatever planning light would be. For example, having a rerunning model for data that there's really no substantial change 59:41.910 --> 59:43.200 Steve Walthour: in the demographics. 59:44.670 --> 59:53.370 Steve Walthour: Which is unlike a lot of places in the state. You know this, this would not be the thing that you'd take up in Dallas or San Antonio, things change on a regular basis there. 59:57.480 --> 59:59.670 Suzanne Schwartz: Any other thoughts. Thanks. Thank you so much. 59:59.730 --> 01:00:01.110 Jim Thompson: I would, I would just to 01:00:01.320 --> 01:00:15.780 Jim Thompson: piggyback off of what Steve was saying. And I know we have a process and it set forth by the legislature, but if we're asking for ideas to move forward on this. I have always thought on the five years, 01:00:17.100 --> 01:00:28.920 Jim Thompson: And, to be quite honest. The only two plans, I've looked at in detail, are our plan, which is Region D and Region C's plan. There is a lot of the same material that just get regurgitated every five years. 01:00:29.760 --> 01:00:39.360 Jim Thompson: And I've always thought that there should be a system, and I know we're mandated by the legislature, but if we're putting forth recommendations. 01:00:39.900 --> 01:00:51.960 Jim Thompson: That that may be there's a difference between a five year report and a ten year report, but that's just my personal view from my experience, but it seems to me like we pay 01:00:52.980 --> 01:01:01.800 Jim Thompson: us when I say we, obviously there are some local costs also, but there's payment going on for a lot of the same material every five years. 01:01:02.250 --> 01:01:06.570 Jim Thompson: It looks to me like and I just, it seems like there should be a 01:01:07.560 --> 01:01:24.270 Jim Thompson: a way to shortcut that where maybe there's a more detailed report on a 10 year cycle as opposed to a five year cycle and every region I understand it's different. That might not be the case in every region, but certainly for our region. I think that is the case. 01:01:29.190 --> 01:01:31.440 Suzanne Schwartz: Okay, thank you very much, Jim. 01:01:31.920 --> 01:01:33.420 Suzanne Schwartz: Okay, yeah. Gail Peek: Suzanne 01:01:36.630 --> 01:01:38.670 Gail Peek: those two comments. One of 01:01:40.410 --> 01:01:46.020 Gail Peek: the Region G faced was, have we become so close to our engineers. 01:01:46.620 --> 01:01:46.980 Gail Peek: that 01:01:47.820 --> 01:01:50.700 Gail Peek: they speak the same language, and no one really 01:01:51.720 --> 01:01:52.770 Gail Peek: assesses 01:01:54.600 --> 01:02:01.260 Gail Peek: the information in a critical way that is people become so accustomed that you just don't do it. 01:02:03.150 --> 01:02:10.500 Gail Peek: That having been saved with we're very pleased with our engineer, but at the time that we even looked at another one that was like 01:02:11.430 --> 01:02:26.310 Gail Peek: what on earth are you doing looking at someone new. When we need that collected history. So you have those that balance between the collective history and are there new ideas to be had and are we so set in our ways that we're not absorbing these possibilities. 01:02:28.080 --> 01:02:28.350 Gail Peek: The 01:02:28.410 --> 01:02:46.980 Gail Peek: other issue that Region G faced and I'm sure other regions have faced it as well, is a sense from community groups that in quotes. If they don't have in quotes a member on the regional planning board then they don't have a seat at the table. And so you see that 01:02:48.570 --> 01:02:49.380 Gail Peek: in Region 01:02:49.440 --> 01:02:58.560 Gail Peek: G is this more ways of getting the public involved in the process. So they don't feel so left out. And one of the things that 01:02:58.560 --> 01:03:00.090 Gail Peek: we do is because we're such a 01:03:00.210 --> 01:03:11.130 Gail Peek: large region we have once a year, public meetings of what's the planning cycle public meetings for the lower basin, the middle basin and the upper basin. 01:03:12.930 --> 01:03:14.130 Gail Peek: To get input. 01:03:14.190 --> 01:03:20.820 Gail Peek: It's not always successful but we open ourselves up to that input as we can get. 01:03:23.640 --> 01:03:24.510 Suzanne Schwartz: Okay, thank you Gail. 01:03:25.050 --> 01:03:25.770 Matt Nelson: This is Matt. 01:03:26.970 --> 01:03:30.210 Matt Nelson: To Gail's first point which I found interesting. 01:03:31.890 --> 01:03:34.260 Matt Nelson: We, you know, we have 01:03:34.530 --> 01:03:36.570 Matt Nelson: We think at the Board about 01:03:37.110 --> 01:03:45.840 Matt Nelson: how to keep have folks think anew for each plan because each plan is required to be its own standalone document, that's just a requirement. 01:03:46.860 --> 01:03:56.160 Matt Nelson: I think one way to think of best practices is there's best practices of what you can do under the current regime of rules and statute and then there's things that you might want to change about that and 01:03:57.450 --> 01:04:09.930 Matt Nelson: But I think under the current you know requirements. I think that's, that's an interesting thing, how do, how do we think about this. How do we have to reengage planning group members who maybe have been doing it for a while and not have folks running on autopilot. 01:04:10.980 --> 01:04:17.760 Matt Nelson: And taking ownership each cycle and it's not necessarily easy to do and I'm thinking a lot about this because we're about to start a flood planning process. 01:04:18.210 --> 01:04:22.710 Matt Nelson: And we have to educate folks and getting them on board. And for them it's going to be new, but for the 01:04:23.520 --> 01:04:28.260 Matt Nelson: for your all's process, you've gone through this. Maybe you have ideas for us as an agency specifically about 01:04:28.770 --> 01:04:37.650 Matt Nelson: trainings that we can do that. We always offer trainings, I'm not sure planning wants want to hear them all, but if you have ideas about that we do think about how to how to sort of 01:04:38.400 --> 01:04:39.870 Matt Nelson: you know, refresh people's 01:04:40.080 --> 01:04:46.860 Matt Nelson: thinking on things so that they don't feel like the regurgitating things and a lot of things, unfortunately, have to be repeated. It's just a fact. 01:04:47.310 --> 01:04:56.130 Matt Nelson: But we are looking for. We do think about that, I think, you know, how do you make change within the current parameters is not a not obvious necessarily 01:04:57.030 --> 01:04:58.230 Suzanne Scott: Matt. Has there ever been a 01:04:58.290 --> 01:04:59.520 Suzanne Scott: conversation about 01:05:00.750 --> 01:05:04.830 Suzanne Scott: term limits that people on the committees 01:05:06.270 --> 01:05:10.740 Suzanne Scott: can only do two planning cycles or I mean because something like that. 01:05:10.860 --> 01:05:15.060 Matt Nelson: I have an idea about if there's, I think there were term limits for some groups and not sure what 01:05:16.020 --> 01:05:27.780 Jim Thompson: We have Region D has we have term limits. I think they're three year terms. I think it maximum you can serve is two three year terms. And then you have to come off now. 01:05:28.680 --> 01:05:35.910 Jim Thompson: There is a catch in the rules and that after three years, you could come back on. So you do have some repetitive nature, but at least 01:05:36.270 --> 01:05:53.310 Jim Thompson: From my perspective, and I think our not about when these bylaws were first set up, obviously, but from the perspective, looking at it backwards. It has given more people an opportunity to serve on the board because my experience on these boards, is we have someone on there. 01:05:55.020 --> 01:05:56.400 Jim Thompson: They're going to get re-upped 01:05:56.400 --> 01:06:05.070 Jim Thompson: They're gonna get voted back and where their next term comes in and that would that would go on in perpetuity, if we did not have the term limit. So it does give 01:06:05.460 --> 01:06:14.700 Jim Thompson: other people an opportunity to say, hey, there's an opening here. It's term limited. I want to serve on this board is something I have an interest in, and we've been able to get 01:06:15.240 --> 01:06:22.470 Jim Thompson: various members of the public and so forth involved that perhaps would not have been if we just had the same group over and over. 01:06:23.580 --> 01:06:31.830 Suzanne Scott: But Jim. Sorry. The term limits that y'all considered they're not necessarily by planning cycle, the five year cycle. You said it was could potentially be six years. 01:06:32.250 --> 01:06:33.870 Jim Thompson: I am I am 01:06:34.890 --> 01:06:35.820 Jim Thompson: Yes, there's three 01:06:36.120 --> 01:06:37.500 Jim Thompson: our terms are three years. 01:06:38.220 --> 01:06:49.560 Jim Thompson: And you're limited to six years. So obviously, if you came in, you would be able to see the planning cycle out to the end, but that's the way they set it up initially. Suzanne Scott: Okay, thank you. 01:06:49.590 --> 01:06:53.520 Gail Peek: For Region G we had a 10 year term limit. 01:06:54.030 --> 01:07:06.660 Gail Peek: And then when the membership was expanded to have groundwater representatives those individuals had no term limits. So we thought it was unfair to have some people with term limits. 01:07:07.050 --> 01:07:07.950 Gail Peek: and some people without 01:07:08.130 --> 01:07:13.770 Gail Peek: And so we got rid of all term limits and many of us expect to die with our boots on dry or wet. 01:07:14.520 --> 01:07:16.170 Suzanne Scott: That's a good point. That was a big 01:07:16.200 --> 01:07:17.220 Suzanne Scott: That was controversial. 01:07:17.280 --> 01:07:24.180 Suzanne Scott: I think that when the groundwater districts were added, they didn't have the same stipulations. I remember that now. You're right. 01:07:24.780 --> 01:07:34.320 Steve Walthour: In Region A we're unusual all the groundwater districts are represented already because we don't have a heck of a lot of surface water. 01:07:35.160 --> 01:07:53.940 Steve Walthour: And and one of the other issues that we have. And I do believe this is that sometimes we have a we have a problem trying to fill positions is one of the primary reasons we don't have term limits actually finding somebody new to step into one of those positions is 01:07:55.260 --> 01:07:58.410 Steve Walthour: is hard for areas of low population. 01:07:59.610 --> 01:08:15.030 Melanie Barnes: I would say on Region O, we're in, we're in a similar boat to A. And I think the group as a whole has made an effort to look for new people, or find a way we can add a new person. 01:08:15.540 --> 01:08:25.530 Melanie Barnes: And it's been very positive and those who have been on a long time have said, Okay, you know, I've had enough. We need to put someone new in here's a new young innovative thinker that 01:08:25.560 --> 01:08:27.030 Melanie Barnes: Would be good for the committee. 01:08:27.180 --> 01:08:39.480 Melanie Barnes: So you do kind of sometimes feel like a same people, but there seems to be at least a sense amongst our group to make sure we do get that new input, but I want to comment on the 01:08:40.980 --> 01:08:50.700 Melanie Barnes: The five year versus the 10 year. There have been times when I've been on here where I thought the same thing that we're just repeating the same thing over and over and over every five years. 01:08:51.300 --> 01:08:59.100 Melanie Barnes: Although we did switch engineering firms back and forth. And that actually led to some new things happening. But what I found very 01:08:59.490 --> 01:09:06.780 Melanie Barnes: More refreshing on our committee was the times we got involved in projects where we could take something from the last plan 01:09:07.290 --> 01:09:13.350 Melanie Barnes: and work on it more deeply as a group with all the input from the different parts of the group. 01:09:14.100 --> 01:09:31.290 Melanie Barnes: To, to see if we could go further in a water source or using less water or those types of things, but it needed the research. And so if you didn't have to spend as much money on an engineering firm because you did, you know, five year plan light versus 10 Year Plan detailed. 01:09:32.850 --> 01:09:45.030 Melanie Barnes: Even if the money's were still there in the state. There might be some monies to do research that would further what we're trying to do, which is conserve our water resources and use them to the best possible way you know the best possible way possible. 01:09:46.140 --> 01:09:46.830 Melanie Barnes: Yeah, that's it. 01:09:47.340 --> 01:10:01.200 Suzanne Scott: And building on that. Melanie and that would also potentially have some some availability to be innovative, to be able to do new things. If there's not any resources for that. It makes it challenging to be 01:10:02.490 --> 01:10:04.800 Suzanne Scott: As innovative as maybe we want to be. 01:10:04.860 --> 01:10:05.220 Melanie Barnes: There 01:10:05.280 --> 01:10:18.090 Melanie Barnes: there have been times when towards the end because that chapters always done last we think of things to say to the legislature or how we think things should change and that may be what got one of this group kind of going, but 01:10:18.750 --> 01:10:25.350 Melanie Barnes: You think, Oh, that's great. We should really follow up on that we should spend some time on that next time. But you get to the next cycle. And then you start 01:10:25.500 --> 01:10:26.520 Melanie Barnes: plowing your way through the 01:10:26.520 --> 01:10:28.350 Melanie Barnes: numbers and the modeling and 01:10:29.280 --> 01:10:30.270 Melanie Barnes: And it's last again. 01:10:31.410 --> 01:10:40.110 Melanie Barnes: In me that may just be the group not dealing with it. But I also think it's partly the process. And so sometimes there are some really good ideas at the end. 01:10:40.260 --> 01:10:43.560 Melanie Barnes: As to how we should change things, but no time to work on it as a 01:10:43.560 --> 01:10:50.550 Melanie Barnes: group to decide. We are going to seriously present something to our legislators and make them listen 01:10:51.570 --> 01:10:54.600 Melanie Barnes: And then they can talk about it or something like that. So it's 01:10:55.980 --> 01:10:56.910 Melanie Barnes: One of those things. 01:10:57.720 --> 01:11:03.510 Carl Crull: Well, I think, I think, from our standpoint, one of the limitations was 01:11:04.590 --> 01:11:07.950 Carl Crull: the funding and the 01:11:09.780 --> 01:11:12.000 Carl Crull: requirement that you only look 01:11:12.510 --> 01:11:23.100 Carl Crull: the money was only available to look at areas where there were shortages and that kind of limited the ability to look at a bigger bigger picture. 01:11:23.760 --> 01:11:39.210 Carl Crull: And then consequently we were relying on applicants or people who wanted to get their projects into the plan to provide their input and we really didn't have a lot of time to 01:11:40.560 --> 01:11:46.800 Carl Crull: properly analyze that and and see whether it really fit into the plan. 01:11:48.270 --> 01:11:52.170 Carl Crull: So that's the other issue that becomes a problem. 01:11:54.570 --> 01:11:58.830 Carl Crull: You know where you don't have the financial abilities to to look at 01:12:00.180 --> 01:12:01.230 Carl Crull: the broader picture. 01:12:06.360 --> 01:12:18.570 Kelley Holcomb: Suzanne, this is Kelley. I've got, I got two ideas. One, do you all remember the special studies that we did back in round three planning? It might be time to do those again. It's been a while. 01:12:19.440 --> 01:12:40.650 Kelley Holcomb: The other thing that strikes me is that every time we go through the close of a planning cycle and we start up the thought process for a new planning cycle. There is always a lot of effort put on scoping with regard to our consultants and the rest of the political sub team. 01:12:41.880 --> 01:12:58.020 Kelley Holcomb: Now that this regional council has been created, I wonder how much of value there is in this Council coming together as part of that scoping process and talking about those all of these issues all the stuff we've been talking about 01:13:00.450 --> 01:13:07.380 Kelley Holcomb: as it relates to the state as a whole and how we can better spend the limited resources, we're going to have. Because 01:13:08.370 --> 01:13:24.210 Kelley Holcomb: I can't remember a cycle yet that we've gone through. I think maybe plan. Number two, where they funded the whole thing up front in one contract. Ever since then it's been kind of piecemealed because of you know the appropriations process so that might help us direct our 01:13:25.470 --> 01:13:29.640 Kelley Holcomb: funding sources and use those funds a little more wisely. 01:13:31.980 --> 01:13:33.450 Suzanne Scott: Another idea that to 01:13:33.720 --> 01:13:50.040 Suzanne Scott: tie into what Kelley is saying is, you know, we all do those Chapter eight's that was talking about with Melanie, kind of, I'm wondering if this Coordinating Council at some point would review all those recommendations that come out of that chapter eight. 01:13:51.480 --> 01:13:54.600 Suzanne Scott: And I don't know what's that called, that chapter I can't remember Temple, but 01:13:55.890 --> 01:14:01.680 Suzanne Scott: maybe if that would be the place where this committee this Coordinating Council would look at that chapter eight 01:14:01.920 --> 01:14:10.980 Suzanne Scott: and figure out if there's anything that would come out of that for recommendations to the legislature, as a whole. I think the Water Development Board looks at all that, 01:14:11.400 --> 01:14:20.610 Suzanne Scott: but maybe if they had this sounding board that would be helpful in determining the prioritization of those ideas from that chapter. Just a thought. 01:14:20.940 --> 01:14:22.050 Temple McKinnon: We're actually in the process of 01:14:22.050 --> 01:14:38.250 Temple McKinnon: pulling those together. I mean it's out of your drafts of your initially prepared plans, probably take us another couple of weeks is our target deadline to synthesize that just a little bit. Knowing that you all certainly can make changes in your final plans but intent was to get that to 01:14:39.480 --> 01:14:45.120 Temple McKinnon: your council next month, hopefully. But the policy recommendations chapter. Yep. 01:14:45.840 --> 01:14:47.880 Matt Nelson: We do always look at that. That is 01:14:48.330 --> 01:14:56.340 Matt Nelson: we look at that we look for common themes and they have informed policy recommendations the Board has included in the state water plan. 01:14:57.420 --> 01:14:59.160 Suzanne Scott: And maybe if 01:14:59.640 --> 01:15:16.590 Suzanne Scott: if this Coordinating Council continues in the future that they that could be a real good sounding board for exactly what y'all are doing is as the Board in compiling all that and trying to to figure out priority or support for a particular legislative 01:15:17.640 --> 01:15:24.150 Suzanne Scott: direction. You could facilitate it through this group of some sort, if that would be helpful as a best practice. I don't know. 01:15:24.960 --> 01:15:29.370 Matt Nelson: It could be interesting for you all. And I find it interesting to look at that, there's a lot of things in there. 01:15:29.940 --> 01:15:40.830 Matt Nelson: Often they they conflict, two different regions and have two different ideas. And if it's not a lot of consensus, it's not something that necessarily coalesces but that's something y'all could look at. 01:15:42.150 --> 01:15:52.050 Suzanne Schwartz: So I'm I'm seeing. I've got some I've kind of written down, what could be a problem and a goal statement based upon your discussion so far that perhaps it 01:15:52.530 --> 01:16:05.970 Suzanne Schwartz: if y'all are, I don't know if you have more discussion you want to have that perhaps I just want to note the ideas you come up are both, I think both great ways to phrase the problem. 01:16:06.750 --> 01:16:15.900 Suzanne Schwartz: Also a lot of ideas for possible solutions which I think are wonderful, but. And so I'm wondering if y'all are ready, if this is a good time for you, all for me to maybe 01:16:17.070 --> 01:16:28.350 Suzanne Schwartz: get Temple to type in a draft problem statement and then a goal statement that and that you could have the discussion on those to see if that if that seems to capture the main ideas. 01:16:30.240 --> 01:16:31.080 Suzanne Scott: I think that'd be great. 01:16:31.380 --> 01:16:39.330 Suzanne Schwartz: Okay, so for a draft problem statement that serves what I've got wrote down from what I heard was that formal requirements 01:16:41.460 --> 01:16:44.550 Suzanne Schwartz: may stymie the use of best practices 01:16:46.170 --> 01:16:46.830 Suzanne Schwartz: Comma. 01:16:48.900 --> 01:16:51.690 Suzanne Schwartz: formalized sharing of information 01:16:54.030 --> 01:16:57.510 Suzanne Schwartz: with other regional water planning groups 01:17:00.420 --> 01:17:03.120 Suzanne Schwartz: gets lost because of the large 01:17:05.100 --> 01:17:08.670 Suzanne Schwartz: large amount of material Chairs must discuss on calls, 01:17:11.550 --> 01:17:24.870 Suzanne Schwartz: and familiarity by consultants and long serving regional water planning group members may prevent critical review of process improvements. 01:17:27.540 --> 01:17:27.870 Suzanne Schwartz: Just 01:17:31.350 --> 01:17:32.160 Suzanne Schwartz: That's kind of 01:17:33.720 --> 01:17:41.160 Suzanne Schwartz: you know, obviously there are a lot, there's a lot more detail and what you were talking about and brainstorming, but in trying to condense it that was 01:17:41.580 --> 01:17:52.680 Suzanne Schwartz: those were kind of what I took out as some of the main and key points. Oh, I think I had something also maybe there was also something about probably should add in there 01:17:54.210 --> 01:17:56.850 Suzanne Schwartz: funding may be inadequate. 01:18:00.780 --> 01:18:11.100 Suzanne Schwartz: Funding may be inadequate to do for to devote time and effort for reviewing best practices. I think I heard that also. 01:18:12.180 --> 01:18:31.410 Suzanne Schwartz: So that was just the first stab I had looking at what y'all were talking about. I can if you want to draft, I can give you a draft of the goal that I thought might that I also heard people kind of reflecting ideas that you might like to see 01:18:33.870 --> 01:18:44.640 Suzanne Schwartz: which would be the, the regions themselves, this is what would it look like if if the problem were solved, regions themselves critically review processes 01:18:46.200 --> 01:18:47.640 Suzanne Schwartz: for improvement 01:18:49.620 --> 01:19:03.660 Suzanne Schwartz: and time and funding is allotted and priority given to sharing and solving problems and best practices among regions. 01:19:11.130 --> 01:19:11.670 Suzanne Scott: I would think. 01:19:11.910 --> 01:19:22.050 Suzanne Scott: Suzanne on one of the on the goal statement, we need to say something about cross i mean between regions, you know, it being able to share 01:19:22.320 --> 01:19:25.260 Suzanne Scott: not only it within regions themselves but also 01:19:25.530 --> 01:19:25.980 Suzanne Schwartz: Yes. 01:19:27.540 --> 01:19:28.470 Suzanne Scott: Collectively 01:19:29.850 --> 01:19:35.910 Suzanne Schwartz: And that's what I meant by the among so among that we could say among them between or between regions. Yeah. 01:19:37.920 --> 01:19:41.160 Suzanne Schwartz: With by, by in between regions, maybe. 01:19:42.270 --> 01:19:43.950 Suzanne Schwartz: Yeah, I absolutely 01:19:45.780 --> 01:19:53.790 Suzanne Schwartz: Do you all want to start, do you want to start with the problem statement and see if the Council has what changes you all as a group would like to make to 01:19:54.600 --> 01:20:04.710 Suzanne Schwartz: that draft and then we'll move to the goal draft goal statement and then see if this is something you as a council are ready to forward on to the best practices committee. 01:20:05.820 --> 01:20:08.940 Suzanne Schwartz: So reactions to the draft language. 01:20:10.050 --> 01:20:16.800 Mark Evans: Well, I will weigh in on the long serving planning group members may prevent critical review of process 01:20:17.190 --> 01:20:19.230 Mark Evans: improvements. I would just say 01:20:19.620 --> 01:20:22.440 Mark Evans: that the experience that some of the 01:20:24.540 --> 01:20:33.930 Mark Evans: planning group members that have served for maybe through one or two plans, they're actually in my opinion would be more likely to do critical review. 01:20:35.940 --> 01:20:54.810 Mark Evans: Just from experience alone. So yeah, that might this type of might be true in some instances in some cases maybe in several planning groups, I don't know, but I can only speak for Region H some of the members have been there for a while. They're very critical in their review of everything. 01:20:56.340 --> 01:20:59.100 Melanie Barnes: I don't think it's necessarily. Oh, go ahead, Gail. 01:20:59.130 --> 01:21:01.620 Gail Peek: I was just gonna say, you may want to change that 01:21:02.760 --> 01:21:06.480 Gail Peek: negative into a positive by encouraging 01:21:06.660 --> 01:21:09.600 Gail Peek: critical review as opposed to this statement of preventing 01:21:10.740 --> 01:21:12.900 Gail Peek: critical review so 01:21:15.720 --> 01:21:20.310 Gail Peek: I think it's not made, I don't think it goes Temple as simple as just changing 01:21:20.700 --> 01:21:21.750 Gail Peek: permit to encourage 01:21:22.020 --> 01:21:24.030 Gail Peek: but the sentence needs to 01:21:24.780 --> 01:21:25.440 Melanie Barnes: Be rearranged. 01:21:25.560 --> 01:21:28.470 Gail Peek: They that the goal is to encourage critical review. 01:21:28.830 --> 01:21:34.500 Suzanne Schwartz: We're on a, yeah, we're on a problem statement that maybe you could just say the 01:21:37.290 --> 01:21:39.090 Temple McKinnon: Do you want me to add that to the goal statement. 01:21:39.180 --> 01:21:39.960 Is that what I'm hearing. 01:21:42.360 --> 01:21:44.430 Melanie Barnes: We should focus on the problem. Temple McKinnon: Okay. 01:21:44.640 --> 01:21:47.280 Steve Walthour: Well, I disagree with the long serving 01:21:47.310 --> 01:21:48.690 Steve Walthour: regional water planning members. 01:21:48.720 --> 01:21:51.840 Steve Walthour: I don't know if anyone on the Region A 01:21:51.870 --> 01:21:53.100 Steve Walthour: group that 01:21:53.580 --> 01:22:02.640 Steve Walthour: falls into that category. And I would imagine the longer you serve, the more streamline the process you would like, if there was a streamline 01:22:04.260 --> 01:22:04.410 Steve Walthour: And 01:22:04.440 --> 01:22:05.550 Steve Walthour: I just don't think that 01:22:06.390 --> 01:22:06.720 Steve Walthour: And I 01:22:06.900 --> 01:22:09.090 Melanie Barnes: I think that sentence is too long also, 01:22:09.150 --> 01:22:11.010 Melanie Barnes: conveys too many ideas. 01:22:11.160 --> 01:22:13.710 Suzanne Schwartz: I put a period after calls to start with. 01:22:15.000 --> 01:22:18.450 Steve Walthour: I can also tell you that familiarity, I've got a 01:22:19.860 --> 01:22:25.140 Steve Walthour: Yeah, since I since I deal with groundwater as a living and not as a volunteer, 01:22:26.910 --> 01:22:33.630 Steve Walthour: I'm more likely to sit down and read through the reports and try to figure out what the heck regional water planning is. 01:22:34.500 --> 01:22:43.770 Steve Walthour: I have, you know, there's been a couple of very smart individuals that has ended up on region water planning group. And it took them two years to kind of figure out what the heck we were doing. 01:22:44.340 --> 01:22:48.240 Steve Walthour: So I, I do have a problem with that long serving regional water planning members. 01:22:49.320 --> 01:22:49.980 Suzanne Schwartz: So I'm 01:22:51.750 --> 01:22:52.350 Suzanne Schwartz: hearing 01:22:52.440 --> 01:23:04.110 Kelley Holcomb: I do I do as well for the consultants to you've got the same issue with consultants every five years, every planning group has the authority, the ability to kick the ones they had if they don't like them. 01:23:05.130 --> 01:23:10.080 Suzanne Schwartz: I'm hearing that sentence should go the familiarity that that that whole sentence. 01:23:10.170 --> 01:23:12.600 Melanie Barnes: I don't think it quite caught what we were talking about. 01:23:12.690 --> 01:23:18.810 Suzanne Schwartz: Yeah, and Gail, you were the one who was I think mentioned the idea. So I don't know if there's a better way to catch your idea. 01:23:21.240 --> 01:23:33.630 Gail Peek: As she was speaking I was looking at what we could replace it with because it's not necessarily the familiarity because we always have that battle of the new versus collective history. 01:23:34.380 --> 01:23:49.950 Gail Peek: I was trying to convey that what we want is to try and encourage all participants and consultants look at process improvements from to critically review process improvements. In Region G, 01:23:51.210 --> 01:23:59.760 Gail Peek: it something somewhat became a political battle over who's going to be your consultant but quite frankly it devolved into that. 01:24:01.980 --> 01:24:13.530 Gail Peek: But you also had some new members confronted with the well we we do things this way because we do things this way and that's what we're trying to discourage we want to try and encourage that challenging this 01:24:14.490 --> 01:24:14.970 Gail Peek: value in 01:24:15.300 --> 01:24:18.450 Gail Peek: collective history, but there's value in new ideas as well. 01:24:19.080 --> 01:24:26.850 Melanie Barnes: So isn't the problem statement more for that kind of thing that you're talking about, Gail. And we've been talking about is, is 01:24:30.240 --> 01:24:33.330 Melanie Barnes: a way to expand. 01:24:34.050 --> 01:24:52.920 Melanie Barnes: Not necessarily expand the numbers but expand the variety of the number that people involved to make sure that you'd have a mixture of people who are familiar with the process but newer people that bring new ideas to it or something like that. I'm not saying it very well. 01:24:53.220 --> 01:24:53.880 Gail Peek: No, I think 01:24:54.270 --> 01:24:55.860 Gail Peek: I understand what you're saying. I think 01:24:56.190 --> 01:25:04.860 Gail Peek: I think the only thing that could be said is that the process needs to encourage 01:25:06.390 --> 01:25:09.510 Gail Peek: all members to engage in a critical review. 01:25:10.020 --> 01:25:13.830 Suzanne Schwartz: Okay, and that would, I think that would go in a goal statement, perhaps, Gail. 01:25:15.450 --> 01:25:19.710 Melanie Barnes: But I think we feel the problem is that the process doesn't necessarily encourage that. 01:25:21.540 --> 01:25:30.840 Kelley Holcomb: I would challenge for somebody to explain to me how the process doesn't encourage that or doesn't allow for that. I mean, I've been doing this since round one. 01:25:30.930 --> 01:25:33.180 Melanie Barnes: Yeah, that's true. Kelley Holcomb: And, and I stand up 01:25:33.180 --> 01:25:43.830 Kelley Holcomb: there at the podium every quarter and beg people literally beg people to get engaged it from the, from the general public, all the way down to the planning group members and consultants. 01:25:44.730 --> 01:25:50.460 Kelley Holcomb: And, you know, Temple can vouch for this. Matt can vouch for this. Others can vouch for this. We do it all the time and 01:25:51.420 --> 01:26:04.830 Kelley Holcomb: I think these large complex processes like this like flood planning is going to be lend themselves to exactly what we're experiencing. I'm not saying that what we're describing is not an 01:26:04.830 --> 01:26:13.260 Kelley Holcomb: Issue that we should try and strive to overcome. But we can't lay that at the feet of our consultants and our planning group members who are willing to serve. 01:26:15.360 --> 01:26:26.700 Kelley Holcomb: Yeah, we just can't. So in the Region I, where I'm from, we continually struggle with vacancies on the planning group because nobody cares. 01:26:29.760 --> 01:26:32.640 Gail Peek: Yeah, Kelley. In Region G we've been lucky because we have had some natural 01:26:32.670 --> 01:26:34.020 Gail Peek: turnover of people 01:26:35.880 --> 01:26:36.750 Gail Peek: leaving, 01:26:36.810 --> 01:26:37.920 Gail Peek: people coming on, but the 01:26:38.130 --> 01:26:40.050 Gail Peek: other point you're raising 01:26:40.260 --> 01:26:43.410 Gail Peek: What we've found interesting enough, is when we started 01:26:43.410 --> 01:26:51.420 Gail Peek: exploring the use of possible other consultants, that consultant we normally use reinvented itself. 01:26:52.560 --> 01:26:53.220 Gail Peek: And started 01:26:53.250 --> 01:26:56.100 Gail Peek: Doing more things that were interesting to the group. 01:26:57.930 --> 01:26:58.380 Gail Peek: So, 01:27:00.060 --> 01:27:00.870 Melanie Barnes: So the process working. 01:27:02.130 --> 01:27:03.390 Gail Peek: If we had not done that it would have been business as usual, standard 01:27:03.390 --> 01:27:04.590 Gail Peek: operating procedure. 01:27:04.950 --> 01:27:05.610 Melanie Barnes: So that sounds like the process is working, Gail. 01:27:08.370 --> 01:27:21.000 Kelley Holcomb: Well I won't argue. Exactly I would agree that that's with Melanie, the process is working. If you don't like them next cycle you can kick them out and go through the whole RFP RFQ process all over again. 01:27:21.180 --> 01:27:30.060 Gail Peek: Well, that's true, but it was, it was very unusual set of circumstances that led to even considering an alternative. I don't know if we 01:27:31.560 --> 01:27:32.310 Gail Peek: need to 01:27:32.550 --> 01:27:34.440 Gail Peek: encourage looking at 01:27:35.100 --> 01:27:39.510 Gail Peek: throwing out your consultant. That's not my point. I view it as 01:27:40.560 --> 01:27:54.870 Gail Peek: more ideas coming in, especially from new as well as as the older members and we are, I think, what Region G has done, starting with that it was first time that I've been on Region G for many, many years. 01:27:56.400 --> 01:28:04.710 Gail Peek: This was the first time I saw this new critical approach going on. It was only after we considered getting 01:28:04.740 --> 01:28:06.630 Gail Peek: a different consultant. 01:28:06.930 --> 01:28:09.900 Gail Peek: And that may be unique to the region. Melanie Barnes: No. 01:28:10.320 --> 01:28:11.250 Suzanne Scott: Suzanne, this is 01:28:11.370 --> 01:28:11.880 Suzanne Scott: Suzanne again, 01:28:11.970 --> 01:28:12.600 Suzanne Scott: I wanted to 01:28:13.530 --> 01:28:18.000 Suzanne Scott: I wanted to ask a question here, just looking at the legislation, it says 01:28:18.660 --> 01:28:36.840 Suzanne Scott: To share best practices regarding the operation of the regional water planning process. I'm just wondering if this our problem statement really needs to be around the sharing between regions, rather than within regions because it seems it seems I could be wrong. 01:28:37.260 --> 01:28:43.530 Suzanne Scott: That some of the issues that we're talking about here are, what do we do within the regions to make sure that we're 01:28:45.810 --> 01:28:57.870 Suzanne Scott: you know, facilitating process improvement, which I think is important. I'm not saying it isn't. But is our task here at this Council level really how to make sure that we're sharing best practices 01:28:58.080 --> 01:28:59.700 Suzanne Scott: between regions. 01:29:00.570 --> 01:29:02.550 Suzanne Schwartz: Does the group have a reaction to that. 01:29:03.060 --> 01:29:14.610 Suzanne Schwartz: Suzanne is basically saying is your charge really a charge to on how you coordinate between the regions, rather than to improve within a region is that a good summary Suzanne. 01:29:14.760 --> 01:29:17.970 Melanie Barnes: Well yeah, but the same thing if we're not if 01:29:18.540 --> 01:29:29.580 Melanie Barnes: I mean it's the same if we're not sharing between regions and we're not getting anything in new to consider other best practices or work on best practices together. So for the process so 01:29:30.870 --> 01:29:36.570 Melanie Barnes: Yeah, um, how would I would definitely take out the gray thing, get that out of there and 01:29:37.380 --> 01:29:38.610 Melanie Barnes: statement after that. 01:29:38.850 --> 01:29:45.150 Suzanne Schwartz: Does anyone object to removing the gray, the language gray language, the gray highlighted language. 01:29:45.900 --> 01:29:46.800 Steve Walthour: Please remove it. 01:29:48.390 --> 01:29:50.550 Suzanne Schwartz: I see no objections, so 01:29:51.300 --> 01:29:51.840 Melanie Barnes: Thank you. 01:29:52.050 --> 01:29:52.740 Temple McKinnon: Done. 01:29:55.710 --> 01:30:00.510 Suzanne Schwartz: Looking at the looking at the draft, as it's now occurred, and I don't 01:30:04.230 --> 01:30:20.400 Mark Evans: Shouldn't we speak to the last sentence. There's no formalized process by which. I think this might be a case where the individual planning group members may not be aware of what the chairs are doing, you have 01:30:20.460 --> 01:30:23.490 Mark Evans: A process where the regional chairs 01:30:23.790 --> 01:30:25.590 Mark Evans: are having regular conference 01:30:25.590 --> 01:30:27.600 Mark Evans: calls during the course of the year. 01:30:29.280 --> 01:30:32.370 Mark Evans: And also you have the 01:30:33.510 --> 01:30:48.270 Mark Evans: The committee that does the prioritization as well. So you actually there is some process which the region's can share best practice through the chairs. 01:30:50.130 --> 01:30:54.930 Melanie Barnes: But I think that first one that says the chairs have so much to handle that it gets lost. 01:30:56.640 --> 01:31:09.540 Suzanne Scott: Right. And, you know, speaking from being on some of those chairs calls. I think that during the planning process we're going through all the details relative to the you know what's going on right now. And we really 01:31:11.190 --> 01:31:25.710 Suzanne Scott: Although the Water Development Board desperately wants the chairs to share best practices and try to get there, we're just so consumed with the process during the process that we're really not thinking about best practices. I do think the whole idea of 01:31:27.600 --> 01:31:29.310 Suzanne Scott: what the process that we did go 01:31:29.310 --> 01:31:45.030 Suzanne Scott: through when we all met as chairs and were asked to bring best practices and and the Water Development Board put those best practices in a matrix. That happened once and 01:31:45.240 --> 01:31:46.860 Suzanne Scott: That, to me, was very helpful. 01:31:47.250 --> 01:32:02.910 Suzanne Scott: Because it was outside of the planning process of dealing with just the nuts and bolts of the planning process when we have those chairs calls this was really outside of that framework and more about brainstorming those best practices. 01:32:05.160 --> 01:32:06.660 Suzanne Schwartz: Steve, Steve, I can't hear you. You need to unmute. 01:32:06.900 --> 01:32:12.000 Steve Walthour: Is there a copy of that that I can have, that matrices? 01:32:14.910 --> 01:32:16.020 Kelley Holcomb: Yeah, the Board's got it. 01:32:17.490 --> 01:32:18.270 Temple McKinnon: It should be 01:32:18.900 --> 01:32:20.100 Melanie Barnes: Yeah post us a link. 01:32:21.240 --> 01:32:23.610 Mark Evans: Temple probably has a copy on her desk right now. 01:32:23.640 --> 01:32:26.400 Steve Walthour: No she's probably have already given it to us, and I'm asking 01:32:26.490 --> 01:32:27.120 Steve Walthour: for something she's already sent to us. 01:32:28.230 --> 01:32:29.130 Matt Nelson: Yes, yes, you are correct. 01:32:31.920 --> 01:32:33.570 Suzanne Schwartz: Is it under, is it under the 01:32:34.170 --> 01:32:35.550 Suzanne Schwartz: background materials you posted? 01:32:36.240 --> 01:32:40.500 Temple McKinnon: I will make sure I know there's a link to that video session, but I will certainly make sure that the 01:32:40.500 --> 01:32:41.040 material is posted as well. 01:32:43.230 --> 01:32:44.520 Matt Nelson: And the planning groups have had this 868 0att1:32:44,520 --> 01:32:46,740 M Nelson: we've focused in particular and making sure the 01:32:46.740 --> 01:32:50.820 Matt Nelson: political subdivisions of that because there's a lot of things that pertain to 01:32:50.820 --> 01:32:51.840 Melanie Barnes: Yeah there it is best practices of 01:32:51.840 --> 01:32:52.320 future planning. 01:32:53.370 --> 01:32:53.880 Suzanne Schwartz: So, 01:32:55.680 --> 01:33:01.050 Suzanne Schwartz: look, let's just let's see if we can what looking at the statement as it drafted now 01:33:02.760 --> 01:33:05.190 Suzanne Schwartz: any changes, you will all would like to see? 01:33:16.860 --> 01:33:25.260 Temple McKinnon: Suzanne Scott is this last sentence, getting at what you've been saying because I think I'm hearing you say the Board should be doing more regular 01:33:27.420 --> 01:33:29.040 Temple McKinnon: But we've already done, but 01:33:29.310 --> 01:33:35.040 Suzanne Scott: I would, I would think just maybe this second sentence. The second part of the first sentence where it says 01:33:35.310 --> 01:33:50.100 Suzanne Scott: formalized sharing of information with other regional planning groups gets lost because of the large amount of material on the call chairs must have on the calls. Maybe we could just change that that could maybe incorporate maybe formalized sharing of information. 01:33:51.420 --> 01:33:54.960 Suzanne Scott: Maybe between regional water planning groups. 01:33:58.620 --> 01:33:59.040 Suzanne Scott: Can 01:34:03.870 --> 01:34:05.610 Suzanne Scott: Should be, I'm just starting to think. 01:34:06.570 --> 01:34:07.920 Suzanne Scott: Could be encouraged. 01:34:09.030 --> 01:34:13.560 Suzanne Schwartz: Or is not. Yeah, since it's a problem statement if we can phrase it in a 01:34:13.800 --> 01:34:14.070 Suzanne Scott: Yeah. 01:34:14.310 --> 01:34:16.050 Suzanne Schwartz: You know, is not 01:34:18.240 --> 01:34:19.080 Temple McKinnon: Is not considered 01:34:19.110 --> 01:34:21.180 Suzanne Scott: Part of it, it's not that it's not encouraged, its the 01:34:21.420 --> 01:34:32.370 Suzanne Scott: timing of it. In other words, where does it come in the process. So in order for it to be relevant to maybe really helping with with the planning process the next time, it's really the timing of it. 01:34:32.370 --> 01:34:43.350 Suzanne Scott: So maybe, maybe it needs the timing of it. And that goes with the chapter eight too if all that can be done at the time where it can be most beneficial 01:34:43.770 --> 01:34:57.870 Suzanne Scott: to the next planning cycle, then it could truly be something that could become a regular process improvement. Like what happened well the year before the planning cycle, what didn't. What should we be focused on. Which all of that, a lot of it is in the chapter eight. 01:34:58.290 --> 01:35:00.810 Suzanne Scott: But we don't really sit down and 01:35:02.340 --> 01:35:09.900 Suzanne Scott: analyze that chapter eight, to that extent as a as a as maybe this Coordinating Council could be helpful in that. 01:35:11.340 --> 01:35:16.830 Suzanne Schwartz: Okay, I think Temple's doing some word processing to capture all of that. 01:35:20.310 --> 01:35:22.980 Steve Walthour: Temple. I did find that document. Thanks. 01:35:22.980 --> 01:35:24.240 Temple McKinnon: Alright, it's great. 01:35:26.610 --> 01:35:28.080 Steve Walthour: I haven't read that far yet. 01:35:29.880 --> 01:35:31.050 Steve Walthour: And there's no pictures. 01:35:31.650 --> 01:35:32.070 Suzanne Schwartz: Well, now 01:35:33.390 --> 01:35:34.770 Suzanne Schwartz: the good news is, as 01:35:35.100 --> 01:35:45.030 Suzanne Schwartz: since you're on committees, now you can really focus in on the background material that your committee is is under your committee work. So, because there is a lot of information. 01:35:45.630 --> 01:35:49.080 Temple McKinnon: Is that an improvement and proposing getting rid of the gray. 01:35:53.010 --> 01:35:56.670 Kelley Holcomb: Yes, get rid of that, what's highlighted. Suzanne Schwartz: And maybe make it um 01:35:57.720 --> 01:36:00.780 Suzanne Schwartz: maybe, maybe make the first line its own sentence. 01:36:05.520 --> 01:36:08.760 Suzanne Scott: Then maybe you could remove the black sentence because I think you're covering that 01:36:14.910 --> 01:36:17.790 Suzanne Schwartz: Right, looking at this, is this 01:36:19.410 --> 01:36:21.570 Suzanne Schwartz: how does this, can you all live with this. 01:36:29.850 --> 01:36:33.660 Suzanne Schwartz: I'm not, anybody want to change the language further? 01:36:36.930 --> 01:36:40.560 Suzanne Schwartz: And if not, is there, do we want a motion to to adopt this? 01:36:42.690 --> 01:36:48.420 Suzanne Scott: Would someone like to make a motion to adopt this problem statement as guidance. Gail Peek: I so move. 01:36:52.800 --> 01:36:53.700 Suzanne Scott: Who was that? Gail? 01:36:54.240 --> 01:36:57.660 Gail Peek: Yes. Suzanne Scott: Patrick, did you have something to say I'm sorry. 01:36:58.770 --> 01:37:00.690 Patrick Brzozowski: Always but no I'll second that motion. 01:37:00.990 --> 01:37:12.870 Suzanne Scott: Okay. All right. Um, we have a we have a motion and a second. Anyone opposed to adopting this please raise your hand and let us know your opposition. 01:37:14.850 --> 01:37:18.270 Suzanne Schwartz: I see no raised hands or either 01:37:19.620 --> 01:37:21.180 Suzanne Schwartz: So no one is opposed. 01:37:21.870 --> 01:37:27.330 Suzanne Scott: Okay, great. Then this is adopted is our problem statement. So let's go to the goal statement. 01:37:30.120 --> 01:37:32.430 Suzanne Scott: Real quick, so that we can give some direction. 01:37:33.660 --> 01:37:39.570 Suzanne Schwartz: And again, I think there's probably been some discussion that we can do some modification of this. But take a look 01:37:42.090 --> 01:37:45.960 Suzanne Schwartz: at this, and then we'll have a general discussion about what needs to 01:37:47.340 --> 01:37:49.020 Suzanne Schwartz: change, be removed or added. 01:37:58.350 --> 01:37:59.340 Suzanne Schwartz: You could probably 01:38:01.170 --> 01:38:01.410 Yeah. 01:38:07.800 --> 01:38:09.690 Suzanne Schwartz: What would you all like to see changed. 01:38:11.250 --> 01:38:35.730 Kelley Holcomb: Well, I've got a question. This is Kelley. So as the basic context of this statement. The intent is for the individual regions to do this work amongst themselves on a ongoing voluntary basis outside the purview of this Council, for example, or the Water Development Board's oversight. 01:38:38.370 --> 01:38:41.220 Kelley Holcomb: Is this the liaison process we're describing here. 01:38:44.280 --> 01:38:51.630 Suzanne Schwartz: You know, I think you had a discussion earlier about what you know you the discussion when you were talking about your problem statement clearly was talking about the need 01:38:52.170 --> 01:38:53.610 Suzanne Schwartz: to perhaps 01:38:53.670 --> 01:39:11.550 Suzanne Schwartz: provide more formalized ways for regions to share between themselves. I, you know, that's why I was saying, I thought we might want to give them the discussion on problem statement to be looking at this, this critically Kelley. But I would ask the other other members for 01:39:11.970 --> 01:39:13.140 reaction to that. 01:39:16.560 --> 01:39:19.290 Suzanne Scott: Maybe it's more about formalizing the process 01:39:19.350 --> 01:39:21.390 Suzanne Scott: for sharing 01:39:21.840 --> 01:39:23.130 Suzanne Scott: of best practices 01:39:23.340 --> 01:39:24.630 Suzanne Scott: among and between 01:39:24.990 --> 01:39:26.580 Suzanne Scott: regional I mean 01:39:26.700 --> 01:39:27.660 Suzanne Scott: if you want the 01:39:27.690 --> 01:39:30.120 Suzanne Scott: desired future condition is that there is a formal 01:39:30.120 --> 01:39:37.650 Suzanne Scott: process. That's it. That is at a time where it can be informative and productive to process improvement 01:39:38.700 --> 01:39:43.170 Suzanne Scott: in regional planning, so it's it's done 01:39:44.730 --> 01:39:45.990 Suzanne Scott: at the right time 01:39:46.560 --> 01:39:48.030 Suzanne Scott: and with the right people 01:39:48.540 --> 01:39:51.150 Suzanne Scott: to make sure that processes are improved. 01:39:52.500 --> 01:39:57.870 Mark Evans: I guess I'm not clear on the language in the first part of the first sentence, I don't think 01:39:58.890 --> 01:40:00.750 Mark Evans: I don't think I'm getting what we're saying here. 01:40:00.750 --> 01:40:03.420 Mark Evans: Particularly when it comes to funding is allotted. 01:40:04.350 --> 01:40:05.820 Mark Evans: I mean, are we asking for 01:40:07.710 --> 01:40:09.960 Mark Evans: funding for for what. 01:40:12.300 --> 01:40:15.570 Suzanne Schwartz: Does anyone think funding should be Kelley, I mean, Mark. 01:40:16.560 --> 01:40:28.590 Mark Evans: I'm not asking it to be taken out. I'm just asking, you know, anytime you ask for you when you mention funding if we're talking about a document or report is going to be going to the legislature. I think you need to be clear about the 01:40:30.000 --> 01:40:31.290 Mark Evans: we're asking, I mean, 01:40:31.650 --> 01:40:32.970 Mark Evans: It's going to be difficult enough to 01:40:32.970 --> 01:40:34.770 Mark Evans: get funding for anything we 01:40:34.770 --> 01:40:35.520 Mark Evans: can clearly 01:40:36.480 --> 01:40:38.340 Mark Evans: specify what we're asking the 01:40:38.340 --> 01:40:46.110 Mark Evans: funding for. I mean, are we asking for some type of funding for best practices to be shared. I don't think that's really needed. 01:40:47.040 --> 01:40:53.940 Temple McKinnon: Are y'all asking, is it about how the Board allocates the funds that are appropriated to us. 01:40:55.410 --> 01:40:55.650 Temple McKinnon: Like 01:40:55.680 --> 01:41:00.150 Temple McKinnon: each planning group has a specific task to do specific things. 01:41:02.040 --> 01:41:02.310 Mark Evans: Right, I'm just 01:41:03.330 --> 01:41:11.850 Mark Evans: I'm just, I'm just trying to get I'm trying to understand what we're saying in the first sentence, up to the first comma. 01:41:15.060 --> 01:41:16.950 Jim Thompson: I don't understand that sentence either. 01:41:17.790 --> 01:41:20.520 Jim Thompson: I would I would, I would just as a suggestion 01:41:20.670 --> 01:41:27.480 Jim Thompson: to think about, I would reword that sentence to say the regions review processes for improvement 01:41:27.870 --> 01:41:30.180 Jim Thompson: in sharing and solving best practices 01:41:30.180 --> 01:41:31.860 Jim Thompson: among and between regions. 01:41:34.530 --> 01:41:35.220 Suzanne Schwartz: So, 01:41:35.670 --> 01:41:38.040 Jim Thompson: Take out themselves, critically. I don't know what 01:41:38.730 --> 01:41:40.710 Melanie Barnes: That sounds good. 01:41:41.670 --> 01:41:44.460 Suzanne Schwartz: The region's review processes for improvement 01:41:44.460 --> 01:41:45.990 Jim Thompson: Improvement in 01:41:47.160 --> 01:41:47.820 Jim Thompson: solving 01:41:48.660 --> 01:41:54.720 Jim Thompson: in sharing and solving best practices among and between regions. Melanie Barnes: Yep. Suzanne Scott: Yes. 01:41:55.350 --> 01:41:56.220 Mark Evans: See now that's 01:41:58.140 --> 01:41:59.730 Kelley Holcomb: That's an understandable sentence now. 01:41:59.940 --> 01:42:03.030 Mark Evans: Now I understand what it says. There's no funding. 01:42:04.500 --> 01:42:06.270 Jim Thompson: Take out the word and and put 01:42:06.270 --> 01:42:06.690 in. 01:42:08.040 --> 01:42:08.610 Mark Evans: Regions are 01:42:09.660 --> 01:42:09.990 Suzanne Scott: In, yeah. 01:42:11.490 --> 01:42:12.300 Suzanne Scott: The second and. 01:42:13.860 --> 01:42:15.120 Temple McKinnon: No. Jim Thompson: No. Suzanne Scott: Right. 01:42:15.900 --> 01:42:18.000 Jim Thompson: No. You had it right. 01:42:19.260 --> 01:42:20.280 Melanie Barnes: Improvement in sharing and solving. 01:42:24.930 --> 01:42:25.680 Suzanne Schwartz: And then 01:42:29.340 --> 01:42:32.880 Suzanne Schwartz: And I think so. There was also the idea in the last sentence of 01:42:32.910 --> 01:42:34.920 Suzanne Schwartz: best practices are shared 01:42:35.580 --> 01:42:35.910 Suzanne Schwartz: with 01:42:35.940 --> 01:42:37.320 Suzanne Schwartz: and between yeah. 01:42:37.860 --> 01:42:38.160 Melanie Barnes: Yeah. 01:42:45.390 --> 01:42:47.280 Suzanne Schwartz: Reactions to it as it's written. 01:42:49.680 --> 01:42:54.750 Kelley Holcomb: Second sentence there needs to be a formalized process rather than there is 01:42:55.140 --> 01:42:56.220 Suzanne Schwartz: Or how about 01:42:56.760 --> 01:42:58.470 Suzanne Schwartz: or I formalized process 01:42:58.650 --> 01:43:01.560 Suzanne Schwartz: exists to or is conducted 01:43:01.560 --> 01:43:02.580 Melanie Barnes: The goal would be that a 01:43:02.580 --> 01:43:04.380 Melanie Barnes: formalized process exists. 01:43:04.710 --> 01:43:06.420 Suzanne Schwartz: formalized process exists. 01:43:09.000 --> 01:43:09.030 Schwartz: A formalized 01:43:09.060 --> 01:43:10.770 process exists 01:43:15.570 --> 01:43:16.170 Suzanne Schwartz: at the right 01:43:16.200 --> 01:43:16.860 time. 01:43:19.560 --> 01:43:20.580 Melanie Barnes: In a timely manner. 01:43:25.830 --> 01:43:29.940 Melanie Barnes: Exist in the planning process such that best practices 01:43:31.470 --> 01:43:37.620 Melanie Barnes: are shared between regional planning groups in a timely manner or something like that. 01:43:41.010 --> 01:43:41.940 Suzanne Schwartz: Reactions. 01:43:45.840 --> 01:43:47.130 Suzanne Scott: The idea of the time 01:43:47.430 --> 01:43:48.990 Suzanne Scott: component is that that 01:43:49.200 --> 01:43:50.040 Suzanne Scott: their shared 01:43:51.240 --> 01:43:54.480 Suzanne Scott: with and between the regional planning group so that they can inform 01:43:55.770 --> 01:44:06.300 Suzanne Scott: the, the next I don't know how I mean in a timely manner, it's, it's more about that they can be incorporated into improving the processes. I don't know how to say that. 01:44:09.210 --> 01:44:13.110 Suzanne Scott: It's done at a time when it's, it can be most effective 01:44:13.740 --> 01:44:17.970 Melanie Barnes: It's early, it's early enough in the process that it becomes part of it. No. 01:44:19.140 --> 01:44:27.360 Mark Evans: Well, I think that's right. If you're speaking to the particular planning cycle, they would have to be early in the process for it to be beneficial for that process. Otherwise, it's just a 01:44:27.360 --> 01:44:28.080 Mark Evans: recommendation. 01:44:28.110 --> 01:44:29.610 Melanie Barnes: Early in the process. Yeah. 01:44:29.670 --> 01:44:32.460 Melanie Barnes: Period. Early in the planning process. 01:44:32.670 --> 01:44:44.700 Suzanne Schwartz: You might put it after a formalized planning process a formalized process exists early in the planning process in the third line of that you could 01:44:45.030 --> 01:44:49.980 Melanie Barnes: How about occurs early in the planning process that best practices. 01:44:52.470 --> 01:44:53.130 Suzanne Schwartz: Early in 01:44:54.330 --> 01:44:55.020 Melanie Barnes: Does that get it? 01:44:55.170 --> 01:44:58.200 Suzanne Schwartz: For sharing best practices. 01:44:59.460 --> 01:45:00.900 Melanie Barnes: So that best practices are 01:45:00.900 --> 01:45:04.770 Melanie Barnes: shared between regional planning groups. I don't think you need the with. 01:45:05.100 --> 01:45:05.460 Suzanne Schwartz: Yeah. 01:45:08.220 --> 01:45:09.300 Melanie Barnes: Get rid of with and 01:45:11.520 --> 01:45:12.960 Melanie Barnes: And then the rest of you can correct it if it needs it. 01:45:16.950 --> 01:45:17.760 Suzanne Schwartz: For sharing 01:45:19.050 --> 01:45:19.200 Suzanne Schwartz: Oh, 01:45:19.230 --> 01:45:19.710 Suzanne Schwartz: Go ahead. 01:45:20.520 --> 01:45:28.650 Kelley Holcomb: Is this a current tense statement or a future tense statement. I know it's a goal but these things don't happen today. 01:45:30.060 --> 01:45:35.460 Suzanne Schwartz: This would be what I think that's up to you how you want to phrase it it's it. This would be what it looks like if 01:45:35.580 --> 01:45:38.280 Suzanne Schwartz: if you have solved the problem, so to speak. 01:45:41.010 --> 01:45:48.570 Melanie Barnes: If we come up with something that can do this, then that would be, I mean, that's our goal is, is to solve the problem and 01:45:48.990 --> 01:45:51.270 Melanie Barnes: right now, we think the solution would be 01:45:51.390 --> 01:45:53.460 Melanie Barnes: a formalized process early in the 01:45:54.300 --> 01:45:55.320 Melanie Barnes: planning process. 01:45:55.470 --> 01:45:55.890 No. 01:45:58.920 --> 01:46:04.170 Kelley Holcomb: Yeah, I agree with what we're saying. It's just tense in which we're using it. 01:46:06.120 --> 01:46:07.410 Kelley Holcomb: But I'll relent. 01:46:10.770 --> 01:46:17.040 Melanie Barnes: I have a question. If the committees are working with this and they feel like those statements should change 01:46:18.540 --> 01:46:29.370 Melanie Barnes: can they re-edit them if we feel like okay this is not going to happen. Today, we can suggest a process, and here's three things that could lead towards it, but it needs legislation to get there. 01:46:30.060 --> 01:46:30.510 Suzanne Scott: I think 01:46:30.810 --> 01:46:31.950 Suzanne Scott: Yeah, Melanie, we 01:46:31.980 --> 01:46:48.240 Suzanne Scott: adopt these statements. The both of the problem statement and the goal statement. Those are what will guide the work of the committee if you need to tweak the language slightly. You can't really change the meaning because then the committee, the Council as a whole has 01:46:48.720 --> 01:46:52.740 Melanie Barnes: adopted. I think the idea is that this goal statement 01:46:53.310 --> 01:46:55.740 Suzanne Scott: should your recommendations, 01:46:55.860 --> 01:46:57.480 Suzanne Scott: theoretically should 01:46:58.920 --> 01:47:01.020 Suzanne Scott: should help to get to that goal. 01:47:01.620 --> 01:47:18.420 Melanie Barnes: So I guess the question is if this is a guide, but the committee decides, well, we're headed in the wrong direction. And that's what we present to the Council, then it's up to the Council to weigh in and say, oh, well, that is better or no, it isn't right. 01:47:18.840 --> 01:47:19.170 Suzanne Scott: That's correct. 01:47:19.380 --> 01:47:25.740 Melanie Barnes: I mean, I think that's what Mark is trying to get at is this something that if we don't do it. Whack, whack, whack. We're in trouble or 01:47:27.030 --> 01:47:28.140 Melanie Barnes: or is this to guide us in our work. 01:47:28.200 --> 01:47:39.570 Suzanne Scott: It's supposed to guide you in your work and if y'all get together and you realize that maybe you thought about it some more, and feel like the the goal should be something different, then you're going to need to bring that back early on. 01:47:39.660 --> 01:47:44.460 Suzanne Scott: Because right now, all of us think that the best practices group is working to reach this goal. 01:47:44.760 --> 01:47:47.580 Suzanne Scott: And if they're going to change what they're doing. They better come back fast. 01:47:47.790 --> 01:47:51.480 Suzanne Scott: So that we all know that the goal that they're trying to achieve is 01:47:51.540 --> 01:47:53.550 Melanie Barnes: Have to come back by July. 01:47:53.730 --> 01:48:03.780 Suzanne Schwartz: And so I want to go to the tense. Would it helps on the tense to say the regions will review processes and formalized process will occur, will that take care of the tense issue that 01:48:05.040 --> 01:48:05.220 Suzanne Schwartz: Is 01:48:05.490 --> 01:48:06.210 Kelley Holcomb: It does for me, but 01:48:07.470 --> 01:48:08.040 Melanie Barnes: It's fine. 01:48:08.550 --> 01:48:09.750 Change it for the tense. 01:48:10.830 --> 01:48:12.630 Suzanne Schwartz: A formalized process will occur. 01:48:15.150 --> 01:48:15.750 Melanie Barnes: Will occur. 01:48:15.780 --> 01:48:16.590 Melanie Barnes: Early in the 01:48:16.680 --> 01:48:17.640 Planning process. Yeah. 01:48:19.110 --> 01:48:19.470 Suzanne Schwartz: So, 01:48:19.500 --> 01:48:20.850 Melanie Barnes: That probably takes care of the problem. 01:48:21.240 --> 01:48:28.950 Suzanne Schwartz: How does that, how does it have any improvements you all want to make on the statement as it's drafted on the screen. 01:48:33.780 --> 01:48:34.530 Suzanne Scott: Someone 01:48:34.590 --> 01:48:37.050 Suzanne Scott: want to move for accepting of that goal statement. 01:48:37.800 --> 01:48:40.230 Melanie Barnes: I'll move that we accept it. It's Melanie. 01:48:40.860 --> 01:48:43.080 Suzanne Scott: Do have a second. Jim Thompson: I'll second. Suzanne Scott: Jim? 01:48:43.470 --> 01:48:44.850 Jim Thompson: Yes. Suzanne Scott: All right. 01:48:45.090 --> 01:48:46.350 Suzanne Scott: All those in favor, 01:48:46.440 --> 01:48:48.480 Suzanne Scott: Oh me. I'm sorry. It does anyone have any 01:48:48.840 --> 01:48:50.490 Suzanne Scott: opposition, please raise your hand. 01:48:53.370 --> 01:48:54.750 Suzanne Schwartz: I seen none, Suzanne. 01:48:56.220 --> 01:48:58.200 Suzanne Scott: Alright, great. 01:48:59.700 --> 01:49:01.110 Suzanne Scott: Alright, well, we wanted to make sure 01:49:01.110 --> 01:49:19.620 Suzanne Scott: that we got this accomplished today so that this everybody now all committees have a problem and a goal statement to guide their deliberations. Now we we've done a little bit of brainstorming for this best practices group. So you have some of the thoughts of the group. 01:49:19.800 --> 01:49:22.080 Suzanne Scott: As you move forward with your deliberations. 01:49:24.180 --> 01:49:29.640 Suzanne Scott: Is there. I think that was really what we were trying to achieve today. I want to try to give y'all back some of your time. 01:49:29.940 --> 01:49:31.800 Suzanne Scott: So let's see if we have anything that we've missed 01:49:32.400 --> 01:49:32.910 Suzanne Scott: Temple, on your 01:49:33.510 --> 01:49:34.440 in your slides. 01:49:38.040 --> 01:49:49.710 Suzanne Scott: Okay, so where we are is really just everyone. We've kind of gone over the committee work. There's some work that y'all those chairs are going to have to do to try to get these meetings set. Temple 01:49:50.130 --> 01:49:59.310 Suzanne Scott: Has some action items on her plate to help y'all get your work done and she'll get that work out to you. What do you think Temple here in the next couple of days you think. 01:49:59.490 --> 01:49:59.730 Temple McKinnon: Yeah, we'll have it to you by tomorrow. 01:50:00.930 --> 01:50:01.230 Temple McKinnon: For sure. 01:50:01.740 --> 01:50:07.080 Suzanne Scott: Okay so y'all can start to work on your schedule of meetings of committee meetings. 01:50:09.060 --> 01:50:10.350 Suzanne Scott: So that we can have 01:50:11.460 --> 01:50:15.570 Suzanne Scott: Our next full Council meeting on the 29th of July. 01:50:16.800 --> 01:50:21.960 Suzanne Scott: Is there anything that we're not that we need to discuss that we haven't yet. 01:50:23.580 --> 01:50:24.840 Suzanne Scott: Before we go Kelley Holcomb: Suzanne, I 01:50:25.500 --> 01:50:25.830 Suzanne Scott: Yes. 01:50:28.080 --> 01:50:30.810 Kelley Holcomb: This is Kelley. I've got a question for Temple or Matt. 01:50:32.790 --> 01:50:44.160 Kelley Holcomb: And it's a minor issue, but it will help clear some things up for me. So I'm looking at HB 807 and it essentially says that the Water Development Board every year will appoint 01:50:45.540 --> 01:50:49.680 Kelley Holcomb: this committee or excuse me, this Council every is it 01:50:50.970 --> 01:50:53.970 Kelley Holcomb: planning cycle. I'm sorry. I said, every year. Every planning cycle. Sorry. 01:50:56.280 --> 01:51:05.760 Kelley Holcomb: Is it is it y'alls opinion that this is a kind of a non stop process or is it does it have a this each Council have a definite beginning and an end. 01:51:07.710 --> 01:51:15.480 Kelley Holcomb: And not that really matters, all that much. I don't suppose but from some of the planning standpoint if this Council goes on and on and on and perpetuity. 01:51:15.870 --> 01:51:25.350 Kelley Holcomb: And it's a matter of being appointed or replaced as we come and go. That could slightly change the way we view some of our work. At least it does for me in my mind. 01:51:26.520 --> 01:51:28.140 Temple McKinnon: As it's structured you all 01:51:28.350 --> 01:51:42.900 Temple McKinnon: dissolve when we adopt state water plan. So that'll be next summer, and then we will initiate the process we did when y'all were appointed. We'll send out information to the planning groups, asking them to send nominations. And this next time you'll send an alternate as well. 01:51:43.230 --> 01:51:45.960 Temple McKinnon: Those will be sent to our Board for appointment of a new Council. 01:51:47.190 --> 01:52:00.000 Kelley Holcomb: There you go. So it is a definite beginning and an end. Same for the stakeholders committee is it live on a perpetuity, or is it a cycle by cycle process, the stakeholders committee, the prioritization committee. 01:52:01.320 --> 01:52:02.460 Temple McKinnon: I think it's composed of the chairs. 01:52:02.670 --> 01:52:04.380 Mark Evans: It is, yeah. Matt Nelson: It doesn't go away. 01:52:08.880 --> 01:52:10.830 Kelley Holcomb: Say that again Matt. 01:52:10.890 --> 01:52:15.450 Matt Nelson: It doesn't go away. It exists Temple McKinnon: It doesn't go away, but it's not, it's composed of the chair. So we just kind of convene y'all. 01:52:15.480 --> 01:52:18.390 Temple McKinnon: There's not an appointment process, like we had to do with this council. 01:52:19.140 --> 01:52:21.690 Matt Nelson: It's a matter of convening at the convenient time. 01:52:22.530 --> 01:52:24.090 Mark Evans: As needed. 01:52:24.660 --> 01:52:27.720 Suzanne Scott: To get to that point, though. Okay, so we so this 01:52:27.810 --> 01:52:34.980 Suzanne Scott: Council will go away when the plan is adopted next summer. But if we like say for example, the 01:52:35.130 --> 01:52:36.270 Suzanne Scott: the coordination 01:52:36.570 --> 01:52:52.260 Suzanne Scott: committee or and or the best practices committee want the Council to be formed earlier so that in the best practices, we just talked about, this council would look at chapter 8 to determine whether or not it's going to be informative going forward. 01:52:54.810 --> 01:53:04.530 Suzanne Scott: Maybe not the legislative piece because that will already be talked about. But I mean, any other best practices because you wouldn't form this Council until later in the planning process. Correct. 01:53:04.860 --> 01:53:08.730 Temple McKinnon: We can form them on the heels of y'all dissolving 01:53:08.850 --> 01:53:11.790 Suzanne Scott: Oh, okay. Melanie Barnes: Isn't the idea to form it continuously. 01:53:12.180 --> 01:53:13.050 Temple McKinnon: Y'all formed at the end. 01:53:13.080 --> 01:53:14.550 Melanie Barnes: It's just that we leave. 01:53:14.700 --> 01:53:17.550 Temple McKinnon: Because that's when the legislation went into effect and we 01:53:17.640 --> 01:53:24.630 Temple McKinnon: we tried to get you all formed as quickly as we could. So that was just a matter of the timing of when that legislative session occurred. 01:53:26.250 --> 01:53:28.860 Temple McKinnon: We can reinitiate the Council right after we adopt state water plan. 01:53:28.860 --> 01:53:30.480 Melanie Barnes: Bad timing. 01:53:32.250 --> 01:53:33.510 Kelley Holcomb: Well, and my reason for bringing it 01:53:35.010 --> 01:53:35.580 Kelley Holcomb: Go ahead, Mark. 01:53:35.970 --> 01:53:38.580 Mark Evans: No, I just gonna say in the planning groups will need to 01:53:39.630 --> 01:53:41.160 Mark Evans: recommend and submit their 01:53:41.250 --> 01:53:44.160 Mark Evans: potential appointees to this Council. 01:53:44.460 --> 01:53:54.600 Temple McKinnon: Yeah, there's some logistics and we're dependent on planning groups meet and, you know, at the end of a planning cycle, some do it not very frequently. So there's some timing hiccups in there but. 01:53:56.460 --> 01:54:06.450 Kelley Holcomb: Well, the reason I was even bringing it up is it seems like that one of the issues that I see is the fragmentation of this thing. Let's do this for one 01:54:07.290 --> 01:54:15.720 Kelley Holcomb: Body of the planning process and this body has another set of functions and duties and there's just a lot of not, not a lot of cohesion in that process and it 01:54:16.470 --> 01:54:29.490 Kelley Holcomb: You know, I don't know if there's any value in consolidating the stakeholders and the Planning Council and it being an on going and never really expires members come and go. Is there any value to doing that. 01:54:33.360 --> 01:54:44.610 Kelley Holcomb: The reason, you know, one of the reasons are this which is kind of a hierarchy thing for me is that this Planning Council is subject to the Open Meetings Act. I don't know that the stakeholder committee is. 01:54:46.740 --> 01:54:52.110 Kelley Holcomb: So which one is more important than the other or is there one should they even be consolidated at that point. 01:54:55.980 --> 01:54:58.380 Suzanne Scott: That's a best practices Kelley that y'all need to 01:54:58.530 --> 01:55:00.240 Suzanne Scott: get, get that committee to think about. Kelley Holcomb: I hope somebody captured that. 01:55:02.310 --> 01:55:02.670 Mark Evans: Yeah, 01:55:03.690 --> 01:55:05.100 Mark Evans: Have a critical review. 01:55:05.160 --> 01:55:05.520 Yeah. 01:55:06.720 --> 01:55:09.090 Suzanne Scott: Try to consolidate committees, we're all for that. 01:55:10.830 --> 01:55:16.230 Kelley Holcomb: Yeah. Well, yeah. Aren't we, that we talked about those busy schedules all the chairs, no doubt. 01:55:17.280 --> 01:55:19.020 Suzanne Scott: Absolutely. Melanie Barnes: That may be the way to do it. 01:55:19.890 --> 01:55:28.470 Suzanne Scott: Okay. So I think we've got our agendas for the future meetings do we, I guess Suzanne, do we want to see if there's any public comment at the end of this 01:55:31.170 --> 01:55:33.900 Suzanne Schwartz: That would be that that is on the agenda. So yes, we do. 01:55:36.630 --> 01:55:49.110 Suzanne Schwartz: So again, if you would like to provide any comment either raise your hand on the screen, or if you're on the telephone hit star nine and we'll be monitoring to see if anybody 01:55:52.230 --> 01:55:57.030 Suzanne Schwartz: I'm not seeing any yet. Vicki. I'm assuming you've unmuted everyone 01:55:57.240 --> 01:56:02.670 Vicki Read: I have. Suzanne Schwartz: So it, go ahead and speak up if you would like to make any comments. 01:56:05.940 --> 01:56:07.350 Suzanne Schwartz: Not hearing anyone either. 01:56:14.220 --> 01:56:16.230 Suzanne Schwartz: Okay, I think. Yes. 01:56:16.740 --> 01:56:21.510 Suzanne Scott: All right, well, then I think that we've conducted our business for today and 01:56:22.110 --> 01:56:23.820 Suzanne Scott: Again, I'm sorry. 01:56:24.150 --> 01:56:25.560 Mark Evans: Suzanne, can I asked one question before 01:56:25.650 --> 01:56:26.310 Mark Evans: before we go. 01:56:26.730 --> 01:56:30.330 Mark Evans: Are you anticipating that the full council meetings. 01:56:30.360 --> 01:56:31.440 Mark Evans: Will be two hour 01:56:31.770 --> 01:56:36.030 Mark Evans: meetings as this one has been just as far as scheduling. 01:56:36.600 --> 01:56:45.600 Suzanne Scott: I am hoping we can be efficient with our time, but I think that as we, as these committee recommendations come in, they may be a bit longer, just because 01:56:46.140 --> 01:56:59.700 Suzanne Scott: Depending on how many recommendations, we're having to deal with. But I think we'll work with the chairs to see if we can spread that kind of stuff out. So we're not having to spend too much time on these zoom meetings because I know it gets tiresome. 01:57:00.900 --> 01:57:01.410 Mark Evans: Thanks. 01:57:03.240 --> 01:57:11.100 Suzanne Scott: Alright, so you'll be we'll be in touch, you'll get some information from Temple here in the next couple of days, and we'll get these committees started 01:57:11.850 --> 01:57:13.740 Suzanne Scott: So with that, I guess. Do I need to have a 01:57:13.770 --> 01:57:16.020 Suzanne Scott: Motion to adjourn. Or can we just adjourn, I don't 01:57:16.230 --> 01:57:16.770 Mark Evans: So moved. 01:57:17.400 --> 01:57:17.880 Kelley Holcomb: Second. 01:57:18.450 --> 01:57:18.810 Suzanne Scott: All right. 01:57:19.320 --> 01:57:22.200 Suzanne Scott: Looks like we got consensus on adjournment. Thank you. 01:57:23.100 --> 01:57:25.110 Suzanne Scott: Thank you all very much for your time. Appreciate it. 01:57:25.890 --> 01:57:27.600 Suzanne Scott: Take care, have a nice Fourth of July. 01:57:31.320 --> 01:57:32.250 Suzanne Schwartz: Thanks to Kelley.